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Council Meetings
1023 MINUTES OF A MEETING OF CHARMOUTH PARISH COUNCILHELD AT THE ELMS ON TUESDAY 20 OCTOBER 2009
PRESENT: Mrs J Bremner Mr N Berry Mr M Hayter Mr K Lander Mrs J Morrow Mr D Newson Mr M Osborne Mr R Wyatt
4 Members of the Public (Mrs S Beevor, 3 residents from The Beach House) 154/09 APOLOGIES Apologies were received from Mrs H Cleden (ill), Mr J Prosser (holiday), Mr M Whatmore (ill), Col G Brierley (previous engagement). 155/09 DECLARATION OF INTEREST The Chairman reminded the Council of the need for individuals to declare an interest on either of the two types of interest as set out below. (a) In items on the agenda. (b) On gifts greater than £25 in value – there were no declarations of gifts of greater than £25 in value. 156/09 MINUTES OF THE MEETING HELD ON 15 SEPTEMBER 2009 It was proposed by Mr Lander, seconded by Mr Osborne and RESOLVED that the minutes of the meeting held on 15 September 2009 be approved as a true record and signed by the Chairman. 157/09 MATTERS ARISING FROM THE MINUTES
158/09 FORESHORE COMMITTEE (Meeting held on 6 October 2009) 1. Mr Osborne confirmed that budgets had been discussed. 2. As the tractor had already arrived, it was agreed to obtain a price for the yard scraper prior to the next Foreshore Committee meeting. 3. Mr Osborne reported that the Committee proposed to move the meetings to 6pm to be able to hold more meetings at the Foreshore. After a discussion it was felt that this would be difficult for some members and therefore for the time being the time will remain at 8pm. 1/7 1024 4. Mr Berry asked about allocation of the filming money and the Clerk confirmed that traditionally money from filming had been allocated to the charity fund. The Foreshore Committee would give thought to this and it would be placed on the agenda for the next Committee meeting. 5. Mr Berry reported that following the Spittles landfill clearance, Mike had needed to spend time reinstating the area which was left far from tidy. This would be looked into with regard to hours taken etc to see whether a claim should be made to Sita/WDDC. 159/09 ISSUES RELATING TO THE PLAYING FIELD AND CEMETERY COMMITTEE
160/09 ISSUES RELATING TO THE PLANNING COMMITTEE
Due to the lack of a quorum, no meeting had been held. The only application needing a decision is relating to The Beach House, Application No. 1/D/09/001433. Mr Newson explained that the application was really an amendment of the approved application to move the garage to a new location which constituted too major an amendment and therefore needed a new full application. The Council discussed the application and it was proposed by Mr Newson, seconded by Mr Wyatt and RESOLVED that there were no objections to the application generally but the Council agree with neighbours that a pitched roof would be preferable to a flat roof. All other correspondence/applications to be dealt with at the next Planning Committee to be held on 10 November 2009. 2/7 1025 161/09 BALANCE OF ACCOUNTS Balance at Bank as of 30.09.09 48215.47 Business Deposit Account 129488.21 (Represented by: Working 31255.56 Contingency 2208.70 Earmarked Reserve) 96023.95
Income for September 33694.85 Expenditure for September 13305.50
162/09 ACCOUNTS FOR APPROVAL
H M Revenue and Customs (PAYE) 1547.77 H M Revenue and Customs (VAT) 2429.11 Nildram 15.65 Jonathan Tate 290.00 Phill Genge 69.00 Toby Newson 500.00 O’Brien Roofing and Leadwork Ltd 24357.00 EDF Energy 176.29 Cowling Agriculture 5635.00 Axe Valley Ring and Ride Service 143.40 Viking Direct 190.82 BDO Stoy Hayward 632.50 Fowler Hire and Sales Ltd 74.99 A J Supplies (Dorset) Ltd 72.44 Townsend Bearings 16.80 Prospect Garage 101.70 Wessex Fire Protection Ltd 234.60 Mark Wickenden 542.76 C B Potts 560.50 Nildram 15.65 BT 72.62 Zurich Municipal 147.37 Towergate Risk Solutions 109.27 B H Chapman and Sons 138.00 Morgans of Charmouth Ltd 20.12 38093.36 It was proposed by Mr Hayter, seconded by Mr Newson and RESOLVED that the accounts totalling £38093.36 be approved for payment. 163/09 ISSUES RELATING TO THE FINANCE COMMITTEE Due to the lack of a quorum, no meeting had been held. 1. Wages expenditure for September amounting to £3900.49 was noted. 2. Following circulation of the monthly spreadsheets for September, it was proposed by Mr Hayter, seconded by Mr Lander and RESOLVED that the September 2009 accounts be accepted. 3/7 1026 3. Mr Hayter reminded all Councillors that a special budget meeting would take place next Tuesday 27 October at 7.30pm to finalise the budgets and precept requirement prior to formal approval at the November Council meeting. Papers would be ready on Friday for collection and all Councillors were urged to read these fully and ask any questions prior to the meeting. 4. It was reported that the Audit for 2008/2009 had been concluded with no matters arising and it was proposed by Mr Hayter, seconded by Mr Osborne and RESOLVED that the Annual Return from the Auditor be accepted and approved. 5. It was reported that the insurance schedule had been amended to include all the tractor implements, although they do need to be kept in the specified area to be covered. The extra premium amounts to £147.37. 6. A thank you letter had been received from the Bopper Bus Organisation for the recently sent cheque. 7. Mr Hayter reported that the Charity Fund would be advertised, inviting local groups to write in with the amount they require and what it is for. The closing date would be 9 November to enable these to be considered at the next Finance Committee. 164/09 SPEEDING TRAFFIC ON A35 CHARMOUTH BYPASS Following a complaint from Mr Shirley-Smith of 1 Axminster Road about the noise from speeding traffic on the A35 Charmouth Bypass, this had been raised at the local PACT meeting. Mr Lander now reported that the police would continue to undertake regular speed checks on the bypass but generally the feeling was that the noise is more contributable to the road surface than the speed of vehicles. It was proposed by Mr Hayter, seconded by Mr Lander and RESOLVED that a letter be sent to Connect, reiterating the Council’s request that when the road is resurfaced, a “whisper” surface by used. This was previously raised by the residents of Stonebarrow Lane. Mr Lander went on to report that other issues discussed at the PACT meeting were flooding, Mr Lander confirmed that any flooding seaward of the A35 is the responsibility of the Environment Agency, whereas in land from the A35 is the responsibility of WDDC. PC Forshaw had received comments from people in Charmouth about litter on the beach, dog fouling in Barrs Lane, litter in Wesley Close and graffiti on the bypass underpass. In addition, more parking enforcement would take place in Charmouth. 165/09 WEST DORSET DISTRICT COUNCIL ISSUES Mr Newson reported on the events of the District Council: 1. The closure of the Lower Sea Lane toilets had caused controversy but the site is not in the ownership of the District Council any more, the contractors are now in control. 2. Mr Newson had received comments that the new signs directing people to the car park were too “towny”. 4/7 1027 3. Various information is available about how the Olympics will affect West Dorset, ie, the legacy achievements. 4. Budgets for WDDC will start to be considered in November/December. 5. The choice of developer for the new Council offices as part of the Charles Street Development in Dorchester, is causing problems with the disappointed developer. 166/09 DORSET COUNTY COUNCIL ISSUES There were no issues as Col Brierley was not present. 167/09 REPORTS FROM NOMINATED REPRESENTATIVES OF ORGANISATIONS 1. Mrs Bremner reported on the recent CHCC Trustees meeting: · She was pleased that Mr Salisbury had thanked the Parish Council for its support. She felt that relations had improved with the Council since she first attended the meetings. · In his Chairman’s report Mr Salisbury stated that the Centre had had a very good year in 2008. · A 128 bed field study centre is being planned for 2012. This is a £6m project and could possibly be sited at Woodberry Down. · The Centre are to take on a third warden for a year. · One of the patrons, Helen Brotherton had died. · There are continual concerns about the Fossil Festival and that Charmouth don’t get a fair share of the publicity and marketing. There is apparently no funding for this Festival next year and therefore Charmouth will try to run their own. 2. Mr Lander reported on the Western Area DAPTC meeting which he and Mrs Morrow attended. The main topic of events was the future economics and how this would affect local government over the next few years. He also mentioned that WDDC would not have their allocation cut from central government for next year due to the election, but the year after, 2001/12 would be very strict financially. 168/09 CORRESPONDENCE AND COMMUNICATIONS 1. A letter has been received from Mr Williams of Barneys Close complaining about the footballs going in his garden now that the pitch has been moved down the field. Having spoken with the Football Club, they are to erect to poles and netting provided within the next couple of weeks. A letter will be sent to Mr Williams explaining the situation and asking him to contact the Football Club direct in future. 2. An e-mail has been received from Bridport TC regarding the proposed lengthsman scheme for highway maintenance etc and seeking to speak to those Council’s interested prior to budgeting. It was unanimously agreed by Charmouth PC in July that it did not want to get involved in this scheme. 3. A letter has been received from the Twinning Association seeking a donation from the Council towards the 25th Anniversary celebrations. Several figures were discussed but it was agreed that more information was required, ie, how much it was intended to raise overall and what they were proposing to purchase, prior to a sum being finalised. 4. A letter has been received from Dorset County Council Library HQ confirming the cost of the additional library hours for 2010/11. This has been taken into account when budgeting. 5/7 1028 5. A letter has been received from WDDC following the Council’s letter seeking confirmation of service costs they provide for 2010/11 to enable budgeting. They confirm that they propose to apply a 0% increase to income lines, including waste collection, however, this will not be confirmed until the District Council approves its budget in February 2010. 6. A letter has been received from WDDC seeking confirmation of the Council’s precept request for 2010/11 by 11 December 2009. This will be approved at the November Parish Council meeting following the special budget meeting next week. 7. An e-mail has been received from Dorset Coast Forum regarding a preview regarding “Could Seabourne Travel be a viable transport option along the Jurassic Coast?”. This is to be held on Wed 11 November at Weymouth and Portland Sailing Academy and responses are due by 6 November if anyone is interested in attending. 8. Information has been received from WDDC regarding a public consultation on the Lyme Regis Environmental Improvements. These sessions will take place on Tues 10 and Wed 11 November. Papers are available for anyone wishing to attend. 9. Dorset Coast Forum e-newsletter for October 2009 has been received and is available to read. 10. A copy of a press release from Dorset Police to the local papers has been received regarding the recently agreed PACT priorities. 11. Details of the Christmas refuse collection arrangements have been received and will be displayed nearer the time. 12. A letter has been received from WDDC regarding the provision of a community infrastructure. An open meeting is to be held on 9 November at 5.30pm in the Council Chamber at WDDC to discuss the draft guidelines. Responses are requested by 4 November 2009. 13. An invitation was received to the Dorset POPP conference on 28 October at Sturminster Newton. Mr Lander is to attend. 14. A letter has been received from DCC regarding the extended temporary closure of Westover Bridge until 31 October due to additional work required. 15. A letter has been received from DCC seeking nominations for Council superstar awards. A poster has been displayed. 16. The agenda for the DAPTC Western Area Committee meeting was received and passed to Keith Lander and Jane Morrow who both attended. 17. The latest three circulars have been received from DAPTC together with the AGM papers and are available to read. 18. Information has been received from the Environment Agency on a Community Flood Archive Project. This was passed to Mike Whatmore to look at as flood warden. 19. The Village Echo for Autumn 2009 has been received and is available to read. 6/7 1029 169/09 EXCHANGE OF INFORMATION 1. The Chairman reminded the Councillors that the Remembrance Day parade and service would take place on Sunday 8 November at 10.40am. He would be grateful if as many Councillors as possible could attend. Mrs Bremner gave her apologies in advance. Public participation: 1. Mrs Beevor stated that she thought it was a shame that no residents attend the meetings. It was proposed by Mr Newson, seconded by Mr Wyatt and RESOLVED that the Council go “in Committee”. 170/09 IN COMMITTEE
The meeting closed at 8.45pm.
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