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Council Meetings
1030 MINUTES OF A MEETING OF CHARMOUTH PARISH COUNCILHELD AT THE ELMS ON TUESDAY 17 NOVEMBER 2009
PRESENT: Mrs J Bremner Mr N Berry Mr M Hayter (Chairman) Mrs J Morrow Mr D Newson Mr M Osborne Mr J Prosser Mr M Whatmore Mr R Wyatt
Col G Brierley, Dorset County Councillor Mrs S Beevor, member of the public
Prior to the main meeting, Mr S Wallis and Mr P Maddock from SEC attended and updated the Council on the proposals to upgrade most of the street lighting in Charmouth within the next few months. The lights would be lowered to 5m high and would be a lower wattage white light, so as to cause less light pollution to the atmosphere, which is directed at the roads and pavements rather than all around. Lots of questions were asked and it was agreed that a press release be issued to try and keep the residents informed of the proposals. In addition, the question should be asked as to whether residents would like to see the lights switched off between midnight and 5am as an energy saving exercise? 171/09 APOLOGIES Apologies were received from Mrs Cleden (Sick) and Mr Lander (Holiday). 172/09 DECLARATION OF INTEREST The Chairman reminded the Council of the need for individuals to declare an interest on either of the two types of interest as set out below. (a) In items on the agenda – there were no declarations of interest in items on the agenda. (b) On gifts greater than £25 in value – there were no declarations of gifts of greater than £25 in value. 173/09 MINUTES OF THE MEETING HELD ON 20 OCTOBER 2009 It was proposed by Mr Prosser, seconded by Mr Newson and RESOLVED that the minutes of the meeting held on 20 October 2009 be approved as a true record and signed by the Chairman 174/09 MATTERS ARISING FROM THE MINUTES There were no matters arising from the minutes. 175/09 FORESHORE COMMITTEE (Meeting held on 3 November 2009) 1. It was confirmed that due to the weather, the filming of the horse on the beach was postponed. ITV have agreed to make a donation of £100 to the Heritage Centre when it is re-scheduled. 2. Mr Osborne mentioned the pledge of £10,000 in memory of the late Mr J Williams which Mrs Morrow had managed to obtain towards the slipway project. Mr Osborne congratulated Mrs Morrow on achieving this amount of money. Quotes are currently being sought. 1/8 1031 176/09 PLAYING FIELD AND CEMETERY COMMITTEE (Meeting held on 3 November 2009) 1. Mr Berry reported that the posters regarding the allotments had attracted a couple more interested people and this would be reviewed at the next Playing Field Committee. 2. Quotes have been sought to remove the trees which affect the refurbishment of the railings and this will be looked at next month. 177/09 PLANNING COMMITTEE (Meeting held on 10 November 2009) The minutes of the Planning Committee had been circulated to all Councillors showing the comments made on the applications received. The following had been received since the Committee Meeting: · Approval of surgery/felling of trees to the rear of Wesley Close. 178/09 BALANCE OF ACCOUNTS Balance at Bank as of 31.10.09 19415.09 Business Deposit Account 129497.01 (Represented by: Working 32261.29 Contingency 2208.70 Earmarked Reserve) 95027.02
Income for October 15897.34 Expenditure for October 44125.67
179/09 ACCOUNTS FOR APPROVAL RBL Womens Section 50.00 H M Revenue and Customs 1230.74 A J Supplies 18.63 Mole Avon Trading Ltd 24.90 Travis Perkins 344.82 Prospect Garage 81.08 Wicksteed Leisure 9044.76 O’Brien Roofing and Leadwork Ltd 18891.15 Morgans of Charmouth Ltd 19.82 C W Groves and Son Ltd 38.69 Fowler Hire and Sales Ltd 69.88 Cowling Agriculture 230.00 Mr M White 50.00 Nildram 15.65 30110.12
It was proposed by Mr Prosser, seconded by Mr Berry and RESOLVED that the accounts totalling £30110.12 be approved for payment. 180/09 FINANCE COMMITTEE (Meeting held on 10 November 2009) 1. Wages expenditure for October amounting to £4539.21 was noted. 2/8 1032 2. Following circulation of the monthly spreadsheets for October, it was proposed by Mr Prosser, seconded by Mr Hayter and RESOLVED that the October 2009 accounts be accepted. 3. It was proposed by the Finance Committee that the following donations be made from the fund currently standing at £2250. · Youth Club - proposed by Mr Berry, seconded by Mrs Morrow and RESOLVED that £500 be pledged to the Youth Club towards the purchase of a mobile skateboard facility. · 1st Charmouth Guides – proposed by Mr Wyatt, seconded by Mr Newson and RESOLVED that £300 be donated to the 1st Charmouth Guides towards a weekend camp to celebrate 100 years of Guiding. · 1st Charmouth Brownies - proposed by Mr Wyatt, seconded by Mr Newson and RESOLVED that £368 be donated to the 1st Charmouth Brownies to cover their annual pantomime trip. · Charmouth Primary School Taiko Drumming Group – proposed by Mr Prosser, seconded by Mr Berry and RESOLVED that £50 be donated to the Charmouth Primary School Taiko Drumming Group towards re-skinning drums. · Charmouth Traders – Mrs Bremner felt that this donation was acceptable as the Christmas event is mainly for the youth of the village. Mr Whatmore stated that the Council had contributed over the years towards lights which weren’t always looked after. It was proposed by Mr Prosser, seconded by Mrs Bremner and after a vote RESOLVED 5:3 in favour of donating £100 to the Charmouth Traders towards the erection of Christmas lights. · Charmouth Twinning Association – This was controversial with Mr Wyatt and Mr Osborne not agreeing with a donation as it doesn’t comply with the youth aspect. Eventually it was proposed by Mrs Bremner, seconded by Mr Newson and RESOLVED 5:4 with Mr Prosser having the casting vote, in favour of donating £100 to Charmouth Twinninig Association as a one off donation towards the gifts associated with their 25th anniversary. · Mr Hayter reported that a further letter had been received from the 1st Charmouth Cubs and Scouts and this was read to Council. They are seeking £250 towards making the hut waterproof, buying a TV/DVD and computer tables. It was proposed by Mr Hayter, seconded by Mr Prosser and RESOLVED that a donation of £250 be made to the 1st Charmouth Cubs and Scouts. This leaves £582 in the fund. 3/8 1033 4. The Foreshore Committee had proposed that a generator should be purchased for all areas of Council work and after further investigation it was decided that at least 2.2kw of power was required to make it worth while. A generator of this size had been sourced from Northern Tools at a cost of £149 plus VAT but it was agreed that all options be looked at again in the new year. 5. It was proposed by Mr Prosser, seconded by Mr Whatmore and RESOLVED that the £2000 received from Sky to film on the beach be used towards the Elms roof costs. 6. Following a quote from Axminster Ironwork to refurbish another 10 sections of playing field railings, it was proposed by Mr Berry, seconded by Mr Osborne and RESOLVED that the quote of £2400 plus VAT from Axminster Ironwork be accepted. This would be taken from the current year’s budget of £2000 with the remainder from the earmarked reserve. 7. Following a comment from Toby Newson whilst painting the facias at the Elms, a quote had been received from O’Brien Roofinig to repair and clad the front dormer whilst the scaffolding is still erected. It was proposed by Mr Prosser, seconded by Mrs Bremner and RESOLVED that the quote of £400 plus VAT (reduced from £420) from O’Brien Roofing be accepted. This would be undertaken this week prior to the removal of the scaffold. 8. A quote had been received from Liftserv to repair the lift at the Elms which has been out of order since the middle of October. After a discussion, when Mrs Bremner expressed her objection to the money being taken from the current budget for brown signs, it was proposed by Mr Prosser, seconded by Mr Berry and RESOLVED that the quote of £738.48 plus VAT from Liftserv be accepted but be taken from the general contingency part of the Business Reserve Account currently standing at £2208.70. 9. Following the damage to the strimmer, it was proposed by Mrs Morrow, seconded by Mr Berry and RESOLVED (6:2 in favour) that the Honda strimmer be repaired by OHE at a cost of £95 plus VAT. 10. Mr Berry commented that the cemetery hedge work had cost £50 as opposed to the £100 minuted. 11. Mrs Morrow asked about the e-mail regarding a funded scheme to cut Rights of Way. This was read to Council. 12. It was agreed that the Finance Committee would look at the provision of a fund to enable donations to be made to local non-youth groups. 181/09 SPECIAL BUDGET MEETING (Held on 27 October 2009) It was agreed that due to new information having been received, this issue would be discussed “In Committee”. 4/8 1034 182/09 WEST DORSET DISTRICT COUNCIL ISSUES Mr Newson reported on 1. Budget setting at WDDC and the possible need for cuts of between 10 and 25% for 2011/12. 2. Clustering of West Dorset, Purbeck and Weymouth and Portland Councils to save money on services. 183/09 DORSET COUNTY COUNCIL ISSUES 1. Col Brierley’s view with regard to clustering (above), was that more savings could be made by amalgamating the Chief Executive’s posts. 2. Col Brierley reported that a letter had been received from DCC concerning the site visit regarding the on-street parking situation which is to take place at the end of November. It is a new Committee who will look at this and make a final decision in January. Interestingly, since the works to place the electricity cables underground in The Street, no cars had been parking outside the Elms and even the WDDC car park in St Andrews Drive is relatively empty. He wondered “where have all the cars gone”? 3. Col Brierley reported that the Environment Agency were starting to look more seriously about alleviating the flooding problems in Whitchurch following the rescue of a woman with young children after the heavy rain at the weekend. 4. It was reported that the tree which had been down in Old Lyme Road since the weekend had not been cleared by the authorities even though it blocked a road. Col Brierley is to take this up with Dorset Works Organisation. 5. Col Brierley reported that Dorset Road Safety Partnership had not met its targets for reducing casualties as planned and therefore more police patrols would be on the roads, particularly the A35 trunk road using both overt and covert vehicles. 6. The Chairman had been asked to ask whether the Chief Constable had received a bonus like others around the Country. Col Brierley agreed to look into this. 184/09 REPORTS FROM NOMINATED REPRESENTATIVES OF ORGANISATIONS 1. Mr Prosser reported that the Community Hall were to apply for a lottery grant to improve the entrance/facilities and a separate Sub Committee was being set up to look at costs etc. 185/09 CORRESPONDENCE AND COMMUNICATIONS 1. As previously reported by Col Brierley, a letter has been received from DCC regarding the site visit of the Roads and Rights of Way Committee to view the on-street parking proposals. This will take place on Monday 30 November and a decision formally made at the January Committee on 11 January 2010. 2. A reply has been received from SWH-BBIS (Connect joint venture) regarding the Council’s request to re-surface the bypass with a whisper surface when appropriate. This was read to Council and Col Brierley suggested that Oliver Letwin MP be asked to put pressure on Connect to undertake this re-surfacing, like in Morcombelake. 3. Minutes of the Charmouth Traders’ Association have been received and are available to read. 5/8 1035 4. A letter has been received from the Pavey Group regarding their management of the sale of a book entitled “Dorset Journey”. 5. Information has been received from DCF regarding the completion of the Marine and Coastal Access Bill through Parliament. This will be passed to the Foreshore Committee together with the DCF November E-newsletter. 6. Circular 16/09 has been received from DAPTC together with information about a Community Engagement Event. Available to read. 7. A letter has been received from South Western Ambulance Service regarding the Aspirant Foundabout Trust Consultation. The Consultation Plan has been received which provides important, detailed information about the proposals and includes a questionnaire for completion. This is available if anyone is interested in taking this on board. 8. Various information has been received from the Dorset branch of the CPRE including notice of the AGM to be held on 21 November at Cerne Abbas, as well as various Magazines. All is available to read. 9. Clerks and Council’s Direct Magazine for November 2009 has been received and is available to read. 186/09 EXCHANGE OF INFORMATION 1. The Chairman suggested that a letter be sent to the County Council, asking once the work currently being undertaken in the Street had been completed, whether the roads and pavements could be resurfaced to complete the work aesthetically. Col Brierley mentioned a machine which was being trialled from Cornwall which uses recycled materials to resurface pavements and suggested asking if this could be used in Charmouth. A letter to be sent to Miles Butler, Director of Environmental Services. 2. Mr Hayter raised the issue of the recycling bins which had been removed from St Andrews Car Park for the duration of the building project. He stated that the village seem to be coping without the paper, can and bottle banks and is there any need for them to return in view of the kerbside recycling which is in place? Mr Newson stated that the District Council are concerned about holiday makers needing recycling facilities and Mrs Morrow agreed with this. Mr Wyatt reported that the kerbside recycling does not reach all roads in the village. Mr Newson is to find out from WDDC what the proposals are for the bins and Councillors were asked to give this thought prior to discussing again in January 2010. 3. Mrs Morrow stated that she had received several complaints from residents that they didn’t know anything about the placing of the electricity cables underground and she wondered if this could be avoided with the street lighting project. The rest of the Council were not in favour of a public meeting but it was decided that this should be publicised through the local press as well as the leaflets which SEC intend to deliver to households. Public participation: 4. Mrs Beevor reported light pollution from Sea Horse Flats in Higher Sea Lane. Mr Newson is to find out the contact for the management committee and pass this on. It was proposed by Mr Prosser, seconded by Mr Newson and
RESOLVED that the Council go “in Committee”. 6/8 1036 187/09 IN COMMITTEE
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