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Council Meetings
1059 MINUTES OF A MEETING OF CHARMOUTH PARISH COUNCILHELD AT THE ELMS ON TUESDAY 16 MARCH 2010
PRESENT: Mrs J Bremner Mr N Berry Mr M Hayter (Chairman) Mr K Lander Mrs J Morrow Mr D Newson Mr M Osborne Mr J Prosser Mr M Whatmore Mr R Wyatt
Col Brierley No members of the public were present
36/10 APOLOGIES Apologies were received from Mrs Cleden. 37/10 DECLARATION OF INTEREST The Chairman reminded the Council of the need for individuals to declare an interest on either of the two types of interest as set out below. (a) In items on the agenda – Mrs Morrow declared an interest in item 1 of the Foreshore Minutes. (b) On gifts greater than £25 in value – there were no declarations of gifts of greater than £25 in value. 38/10 MINUTES OF THE MEETING HELD ON 16 FEBRUARY 2010 It was proposed by Mr Prosser, seconded by Mr Whatmore and RESOLVED that the minutes of the meeting held on 16 February 2010 be approved as a true record and signed by the Chairman. 39/10 MATTERS ARISING FROM THE MINUTES There were no matters arising from the minutes. 40/10 FORESHORE COMMITTEE (Meeting held on 2 March 2010) 1. Mr Berry handed round copies of an advertorial and draft lease for the letting of the lookout. The advert was approved for inclusion in Shoreline. Country Life, Dorset Life and View from Lyme Regis to be contacted to see if they will run the advert as a “querky” story. It was proposed by Mr Osborne, seconded by Mr Berry and RESOLVED that the draft lease, based on the agreement for the old tractor shed at the foreshore, be agreed. After a query from Mr Lander, it was confirmed that the draft terms and conditions for both the lookout and beach huts are attached to the Foreshore Committee minutes. 2. Following a review of all foreshore signage it was proposed by Mr Osborne, seconded by Mrs Morrow and RESOLVED that the principle of the new signage is in order and quotes should now be sought. 1/7 1060 3. Following a quote to rectify the opening up of the expansion joints on the prom, Mr Hendrick had advised Mr Newson that this area is in fact the responsibility of WDDC as part of the sea defences. WDDC Engineers to be contacted. 4. It was proposed by Mr Osborne, seconded by Mr Berry and RESOLVED that CRB checks be undertaken on Mr Perham and Mr Waterson at a cost of £47 each. 5. Following the incident with the other brake on the tractor seizing, the Foreshore Committee had felt that a very strongly worded letter should be sent to Cowlings, seeking the Council’s money back. Mr Hayter had spoken with Mr Prosser about this issue and they had felt that one last phone call, off the record, should be made. Mr Hayter called Cowlings and explained the feelings of the Committee. Mr Cowling had indicated that he would refund the money but allowing for depreciation etc. He had a mechanic coming this way on the same afternoon and he had come and unable to repair the brakes had taken the tractor away. The tractor had now been returned and appeared to be working fine. It was proposed by Mr Lander, seconded by Mrs Bremner and RESOLVED that a letter be sent to Cowlings, thanking them for sorting out the problems with the brakes and re-iterating that if any more problems occur then recompense would be sought. They are to be asked to extend the warranty for a further year from now. 6. Mr G Bearpark of the local Coastguard had visited the office expressing their concern that people are complaining about the lack of signs indicating dangers of mud flows following several call outs recently. A copy of the large red and yellow, RNLI signs located on both the east and west sides of the river, were studied and it was felt that these are sufficient to warn people of the dangers. Mrs Bremner stated that sometimes, “less is more” and the more signs there are, the less they are read. A response is to be sent to the Coastguard along these lines. 41/10 PLAYING FIELD AND CEMETERY COMMITTEE (Meeting held on 2 March 2010) 1. Mr Lander asked about the number needed for a quorum and it was concluded that without Mr Berry there was not a quorum. Mr Hayter stated that the minutes were incorrect, as he had not removed anyone from the Committee. He had mentioned that if Mrs Cleden was to be coming to meetings again, there was no need for Mr Berry to fill in. 2. Mr Lander reported that the next meeting to discuss the future of the allotment land will take place on 31 March 2010 at 7.30pm at the Elms. 3. Mr Lander to try and take the schedule of maintenance work forward. 4. Mr Berry reported that the tree stumps are to be removed on Saturday. 5. Mr Lander stated that he was aware that Mr Herbert aims to have completed using the playing field access by the end of March as agreed but that the fencing may need to stay in place while the ground recovers. 6. A letter has been received from the Bowls Club together with their new agreement. This will be passed to the next Playing Field and Cemetery Committee. 2/7 1061 42/10 PLANNING COMMITTEE (Meeting held on 9 March 2010) The minutes of the Planning Committee had been circulated to all Councillors showing the comments made on the applications received. The following had been received since the Committee Meeting: · Refusal of Planning Permission – 1/D/10/000059 1 St Andrews Drive First floor extensions 43/10 BALANCE OF ACCOUNTS Balance at Bank as of 28.02.10 40609.76 Business Deposit Account 79522.67 (Represented by: Working 23705.70 Contingency 520.22 Earmarked Reserve) 55296.75 Nat West Account 1000.00 Nat West Savers Account 10000.00
Income for February 17338.75 Expenditure for February 7526.73
44/10 ACCOUNTS FOR APPROVAL Travis Perkins 89.30 Viking Direct 251.29 Nildram 31.98 Connaught Compliance Gas Services Ltd 184.19 B H Chapman & Sons 105.75 Countryside Scaffolding 800.00 Newsquest 152.75 Rochford Garden Machinery Ltd 437.60 Lyme Media and Events Ltd 126.90 Screwfix 203.29 ATS Euromaster Ltd 99.68 OHE Horticultural Ltd 30.35 Highwood 104.63 Francis Bugler Ltd 231.40 Prospect Garage 169.45 C B Potts 319.81 C W Groves and Son 3.52 EDF Energy 639.66 H M Revenue and Customs 1203.00 Gloster Furniture 98.33 Morgans of Charmouth 24.08 P&MA Services 232.41 G Bearpark 40.00 K Lander 88.05 5667.42
It was proposed by Mr Prosser, seconded by Mr Newson and RESOLVED that the accounts totalling £5667.42 be approved for payment. 3/7 1062 45/10 FINANCE COMMITTEE (Meeting held on 9 March 2010) 1. Wages expenditure for February 2010 amounting to £3633.55 was noted. 2. Following circulation of the monthly spreadsheets for February 2010, it was proposed by Mr Wyatt, seconded by Mr Osborne and RESOLVED that the February 2010 accounts be accepted. 3. Mr Prosser highlighted Mrs Berry’s resignation and reported that an advert would appear in the paper tomorrow for her replacement. Mr Berry declared an interest. 4. Mr Prosser also reported that Mr Berry’s resignation had been received from his position of Councillor. They are re-locating to Cornwall. Mr Berry’s resignation is with effect from tonight and WDDC will be informed. Mrs Morrow felt that this was a wonderful opportunity for Mr and Mrs Berry but it was very much the Council’s loss. Mr Hayter thanked Mr Berry for his hard work and enthusiasm over the last year since he was co-opted and he wished them both a good new life in Cornwall. 5. Mr Prosser confirmed that more quotes were being sought for hanging baskets. 46/10 PARISH PLAN – UPDATE Mrs Morrow confirmed that Simon Thompson of DCA had attended an inaugural meeting of the Committee to compile the Parish Plan. This Committee consists of Keith Lander, Jane Morrow, Linda Crawford, Phil Tritton, Debbie Peters, Richard Salisbury, Roy Churchman and Maria Herbert. The next meeting is on Thursday 18 March. Mrs Morrow commented that this is a huge task and agreed to make a short report to the Annual Parish Meeting. 47/10 STREET LIGHTING – UPDATE Mr Hayter reported that a further meeting had been held with SEC and Western Power to finalise proposals for the replacement street lights. Due to the fact that some of the wooden poles between Higher Sea Lane and Old Lyme Hill, as well as between The George and Bridge Road are not now to be removed, there will be 14 lights (including the one on the opposite side of the road outside of Ida’s and also including a pole mounted lantern just below the George). 8 of these will be heavy duty and have electric facility – due to the reduction in total lamps and that it would only cost an extra £1500, it was proposed by Mr Wyatt, seconded by Mrs Morrow and following a vote RESOLVED that all 13 of the actual new columns be made heavy duty and fitted with electrics. The Dept of LG would have to be informed of the change in amount (now £11798.60) and if it is not possible then it is accepted that the original proposal for 8 to be heavy duty should stand. Mr Newson reported that the rate to borrow from WDDC is currently 3% and there are no penalties for early repayment. Mr Lander mentioned that Adrian Stuart had attended a recent DAPTC meeting and had stated that the borrowing rate from the PWLB was better than theirs currently. Whilst discussing lighting, Mr Hayter reported that a response had been received from Rod Mainstone of DCC regarding the part night lighting trial. Unfortunately, they are unable to undertake the trial by turning off every other light and he explained that if the trial is successful it will be rolled out across the County and Charmouth would be included. It was felt that it was better to be part of the trial and have a direct input into the results, therefore, it was proposed by Mr Hayter, seconded by Mrs Morrow and 4/7 1063 RESOLVED that Charmouth take part in the forthcoming “part night lighting trial” when street lights will be turned off between 12 midnight and 5am. Mr Lander stated that people may well question what is happening about the replacement lights as there seems to be confusion around the village. Mr Berry wondered whether people may ask what the cost saving is to DCC by introducing part night lighting. 48/10 APRIL MEETINGS Mr Hayter reminded Councillors that the meetings for April fall on 6, 13 and 20 of the month and that Playing Field and Foreshore Committees are on the Tuesday after Easter Monday. It was agreed that this was not awkward for people involved in the holiday trade and that the meetings should remain as set out. Council were reminded that the Foreshore Committee would be held at the Beach on Tuesday 6 April at 6.30pm. Mr Perham to be invited to attend. 49/10 WEST DORSET DISTRICT COUNCIL ISSUES Mr Newson had no issues to report. 50/10 DORSET COUNTY COUNCIL ISSUES 1. Col Brierley reported that the cabinet of DCC had finally passed the parking restrictions for Charmouth at the beginning of this month. 2. Col Brierley wondered whether, since the Chairman’s comment about inactivity of the Police last month, more activity had been noticed. He had passed the comments to the Chief Constable. 3. Col Brierley reported that the “no excuse” road safety campaign was very successful so far and it is likely to continue with a reduction in the amount of static cameras. 4. Col Brierley reiterated his comments from earlier in the year that the County Council had experienced the worst winter for 31 years and consequently the budget for road maintenance was overspent by £2m.
51/10 REPORTS FROM NOMINATED REPRESENTATIVES OF ORGANISATIONS 1. Mr Lander reported that he had attended the DAPTC Western Area Meeting at which Adrian Stuart, Finance Director of WDDC had attended. Mr Lander has been made Vice Chairman of the DAPTC Western Area Committee. 52/10 CORRESPONDENCE AND COMMUNICATIONS 1. An e-mail response has been received from Bruce McAuslane of Wessex Water regarding the Riverway sewerage flooding and confirming that he has asked Mike McMahon to comment on the situation. Oliver Letwin MP has confirmed he would like to attend a meeting. 2. An e-mail response has been received from DCC regarding the parking proposals and confirming that these were not ratified by the cabinet on 2 February as there were too many items on the agenda. 5/7 1064 3. An e-mail response has been received from WDDC confirming that the car park in Lower Sea Lane is due to be opened by the end of the March and the contractors are on schedule for this. 4. A response has been received from Rod Mainstone of DCC regarding the trial of part night lighting. This was dealt with under 47/10. 5. A letter has been received from SW Ambulance Service regarding community first responders. This was read to Council but the feeling was that generally Charmouth is well served with both Doctors surgeries and Fire Brigade first responders. 6. A letter has been received from Dorset County Council regarding a change to the Parish Maintenance Unit scheme. This was read to Council and noted. 7. An extraordinary DAPTC circular has been received regarding a proposal about subs – comments to Area Committees (in our case 27 May for Western Area) – all Councillors to come and read and make comments during next month please. 8. A letter has been received from Dorset Police Authority regarding the recruitment of independent custody visitors for Dorset. Available for anyone interested. 9. A letter has been received from WDDC regarding the West Dorset Spring Clean from 1-30 April 2010, inviting Town and Parish Councils to take part – please collect information from the Clerk if anyone wishes to take this on. 10. A letter has been received from Dorset County Council regarding the preparation of Bournemouth, Poole and Dorset Joint Local Transport Plan. This has been passed to Keith Lander as transport rep. 11. The agenda for the Western Area DAPTC AGM has been received and was passed to Keith Lander (Jane Morrow on holiday). 12. An e-mail has been received regarding the Dorset Partnership for Older People Project (POPP) meeting on 24 March – this has been passed to Keith Lander. 13. Information has been received about the next Jurassic Coast Communities Forum Transport meeting which has been passed to Jane Morrow and the Foreshore Committee. 14. Information has been received from Lyme Forward about the next meeting to be held at the Marine Theatre on Thursday 18 March at 6.30pm. This has been forwarded to Keith Lander. 15. Notice of consultation sessions on the draft West Dorset Community Plan has been received. This is to be on Thursday 18 March from 4-6pm at the Marine Theatre. This has been passed to Keith Lander. 16. The minutes of the last Jurassic Coast Communities Forum meeting held in January have been received and are available to read. These will be passed to the next Foreshore Committee. 17. Dorset Coast Forum e-newsletter for March 2010 has been received and is available to read. 18. The Pavey Group’s Village Echo for Winter 2010 has been received and is available to read. 19. Clerks and Councils Direct magazine for March 2010 has been received and is available to read. 20. Local Council Review Magazine for Spring 2010 has been received and is available to read. 53/10 EXCHANGE OF INFORMATION 1. Mr Wyatt asked about a meeting with WDDC Housing Dept regarding the allocation of the affordable housing. Mr Hayter and Mr Newson confirmed that this was in hand. 2. Mrs Morrow reported that a group of youths was drinking at the beach at the weekend but no damage was caused. 3. Mr Whatmore reported that the trees at the cemetery had now been planted. 6/7 1065 4. Mr Whatmore reported that local cars parking on St Andrews Drive are causing problems for the site traffic. This had been reported to the Police. 5. Mr Lander asked about the meeting regarding recycling with Ian Doyle of WDDC. The Clerk would chase this up. 6. Mr Prosser asked about the situation with the bus shelters and it was confirmed that final quotes had now been sought and grants would be applied for. There was no public participation. It was proposed by Mr Hayter, seconded by Mr Prosser and RESOLVED that the Council go “in Committee” 54/10 IN COMMITTEE
1.
The meeting closed at 9.20 pm.
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