|
|
|
|
|
|
  
|
 
Council Meetings
MINUTES OF A MEETING OF CHARMOUTH PARISH COUNCILHELD AT THE ELMS ON TUESDAY 17 MARCH 2009 PRESENT: Mrs J Bremner Mrs H Cleden Mr M Hayter Mr K Lander Mrs J Morrow Mr D Newson Mr M Osborne Mr J Prosser Mr M Whatmore Mr R Wyatt 2 members of the public (Mr N Berry, Mrs S Beevor) 36/09 APOLOGIES Apologies were received from Col Brierley. 37/09 DECLARATION OF INTEREST The Chairman reminded the Council of the need for individuals to declare an interest on either of the two types of interest as set out below. (a) In items on the agenda – there were no declarations of interest. (b) On gifts greater than £25 in value – there were no declarations of gifts greater than £25 in value. 38/09 MINUTES OF THE MEETING HELD ON 17 FEBRUARY 2009 It was proposed by Mr Whatmore, seconded by Mr Prosser and RESOLVED that the minutes of the meeting held on 17 February be approved as a true record and signed by the Chairman. 39/09 MATTERS ARISING FROM THE MINUTES 1. Re: 34/09 4. – Mr Whatmore reported that he had chased up the planting of the trees at Hammonds Mead and this had been done. 40/09 FORESHORE COMMITTEE (Meeting held on 3 March 2009) 1. It was proposed by Mr Osborne, seconded by Mrs Morrow and RESOLVED that unit holder parking permits remain the same as currently, one for each unit (Café, Fossil Shop, Rock Follies, EB Concession) and two warden permits for the HCC. 2. Following a request to erect a sign from the Charmouth Traders Association, it was proposed by Mr Osborne, seconded by Mrs Cleden and RESOLVED that it be suggested to the Traders that a sign would be better located in the Lower Sea Lane car park rather than at the Foreshore. The Council were concerned that (1) signs were trying to be reduced and (2) the traders at the foreshore could be annoyed by a sign directing people away from their businesses. Mr Newson is to look into whether there is any financial help available from WDDC, who are trying to improve information signage in their car parks. 1/6 97741/09 PLAYING FIELD AND CEMETERY COMMITTEE (Meeting held on 3 March 2009) 1. With regard to the finger signs, Mrs Morrow questioned whether this should be “recreation Fields”. It was felt that this should be singular. 2. Mr Wyatt felt that the land adjacent to the cemetery should be kept for cemetery land as the Council fought so hard to obtain extra land for burials previously. Mr Hayter confirmed that this would always be the primary use, but as it would not be required for years, a subsidiary use could perhaps be found temporarily. Mrs Cleden reiterated that she felt it was a shame not to use it in the meantime. 3. Mr Hayter stated that he had obtained a quote from Mr C Stoodley of Forest and Tree Care to undertake all the tree surgery work required within the cemetery and playing field. This amounts to £500 plus VAT which he felt was very reasonable. He reminded Council that Mr Stoodley had been very forthcoming with the provision of wood chip for the cemetery paths. Mrs Morrow felt that another quote should be sought. 42/09 PLANNING COMMITTEE (Meetings held on 27 February and 10 March 2009) The minutes of the Planning Committee had been circulated to all Councillors showing the comments made on the applications received. The following had been received since the Committee Meeting: · Approval of Planning Permission – 1/D/09/000104 Ronsden, Lower Sea Lane Erect single storey extension · Approval of Planning Permission – 1/D/09/000091 Foreshore, The Beach, Lower Sea Lane Variation of condition 2 of PP 1/W/1998/0132 - to allow parking of vehicles all year round but keep the restriction on 25 cars maximum 43/09 BALANCE OF ACCOUNTS Balance at Bank as of 28.02.09 39947.45 Business Deposit Account 99421.71 (Represented by: Working 23499.61 Contingency 4003.70 Earmarked Reserve) 71918.40
Income for February 3362.45 Expenditure for February 11892.99
44/09 ACCOUNTS FOR APPROVAL Newlands Holiday Park 40.25 Travis Perkins 711.99 Bradfords Building Supplies Ltd 115.75 Dyno-Rod 349.70 Screwfix Direct 53.29 Mole Avon 7.60 The Pine Clinic 175.00 Prospect Garage 84.63 Francis Bugler Ltd 217.72 Bibby Factors Leicester Ltd 82.80 Connaught Compliance Gas Services Ltd 180.27 EDF Energy 5224.78 2/6 978 Gloster Furniture Ltd 127.04 P Deanus 100.00 Nildram 15.65 A J Supplies 28.93 7515.40 It was proposed by Mr Prosser, seconded by Mrs Bremner and RESOLVED that the accounts totalling £7515.40 be approved for payment. 45/09 FINANCE COMMITTEE (Meeting held on 10 March 2009) 1. Wages expenditure for February amounting to £3453.07 was noted. 2. Following circulation of the monthly spreadsheets for February, Mr Prosser highlighted the fact that the car park income was about £4500 down on this time last year. It was proposed by Mr Prosser, seconded by Mr Hayter and RESOLVED that the February 2009 accounts be accepted. 3. Mr Prosser reported that the “bolt hole” account with the Nat West was currently being set up and should be up and running by next week. 4. Mr Newson reported that he had seen the Life Education Dorset trailer going down Lower Sea Lane only this week. Mrs Cleden confirmed that it was at school at the moment. 5. With regard to the matting, this would not now be installed due to advice following the Health and Safety/risk management review. 46/09 HEALTH AND SAFETY/RISK MANAGEMENT REVIEW Following the recent review, a file had been put together which all Councillors should read prior to the April meeting. This could hopefully be adopted in April. Zurich had indicated at the last meeting that they were happy with the package and they would be chased for their official approval of the risk assessments done. 47/09 SUB-COMMITTEE – PROPOSED LAND SWAP WITH TENNIS CLUB Mrs Morrow stated that this was a bit premature as a meeting had not yet been held. Now that Mr Lander is back from holiday, a date would be arranged and the issue of a Parish Plan would also be taken on board. 48/09 CO-OPTION OF COUNCILLOR Two applications had been received from Mr Nicholas Berry and Mrs Elizabeth Molyneux and both were read to Council. The Chairman stated that a ballot would take place now unless any Councillors wished to speak about either of the candidates in which case it would be undertaken “in Committee”. Mrs Bremner and Mrs Morrow wished to speak so the item was deferred. 49/09 WEST DORSET DISTRICT COUNCIL ISSUES Mr Newson reported on the new stakeholder system for the allocation of local authority housing. This means that houses available will be posted each week at 12 noon on Wednesday for people on 3/6 979 the housing list to be able to apply. However, it still means that only those people in the highest priority band will be allocated first. He confirmed that this system does not affect allocation of houses in an exception site. Mr Newson confirmed that useful information on plastic recycling would be circulated to all households with the next recycling calendar. 50/09 DORSET COUNTY COUNCIL ISSUES There were no issues as Col Brierley was not in attendance. 51/09 REPORTS FROM NOMINATED REPRESENTATIVES OF ORGANISATIONS 1. Mr Prosser asked Mr Newson, on behalf of the Community Hall, if there were any developments on getting a storage facility at the Hall. Mr Newson undertook to look into this. 2. Mrs Morrow reported that she had attended the DAPTC Western Area Committee and they had emphasised how important a Parish Plan was when attempting to undertake a new project. 3. Mr Lander reiterated Mrs Morrow’s comments about Parish Plans. 4. Mrs Bremner reported that she had heard nothing from the Twinning Association, no meeting of the HCC Trustees had been held and there is to be a Traders meeting on Thursday. 52/09 CORRESPONDENCE AND COMMUNICATIONS 1. A letter has been received from Oliver Letwin MP following our complaint that the Highways Agency would not renew the brown tourist information sign which was knocked down in an accident. He has written to the Chief Executive of the HA and this letter was read to Council. A response is awaited with interest. 2. An e-mail has been received from Ian Doyle of WDS in response to our queries about refuse and street sweeping. This was read to Council and confirmed that the sweeper would come into Charmouth twice a week on its way to Lyme. 3. An e-mail has been received from Magna Housing Association in response to the petition last year for a light at the rear of the Hollands Room on the path which runs to the car park. This will be done very shortly. 4. A response has been received from Dorset County Council regarding the “no coaches” sign and the request from Charmouth Traders for a car park sign. This was read to Council and it was agreed to accept their recommendations of improving the signage adjacent to the car park in Lower Sea Lane in the first instance. 5. A local resident, Peter Crowter, brought in some information about the installation of a defibrillator in Kingsdon in Somerset which was led by the Parish Council. He felt Charmouth may benefit from a similar scheme. It was discussed and felt that Charmouth was already quite well covered by the fire brigade first responders and the coastguard, as well as having two surgeries in the village. 6. A letter has been received from DCC regarding the re-advertisement of the order relating to the reinstatement of yellow lines as set out last Autumn. 7. A letter has been received from Mr Hann regarding a motorcycle visit to Charmouth in May – this will be passed to the next Foreshore Committee. 4/6 9808. A copy e-mail has been received from Michelle Boone at DCC regarding bus stop clearway signs – proposing to change clearway from 12 hour to 24 hour. This was read to Council and agreed. 9. Two notices have been received from the Heritage Coast Centre, one about an open meeting on 6 May to learn more about the study of the cliff falls which has recently been undertaken by Bournemouth University. The second, about a Centre open day to be held on 10 May. This was highlighted and the notices are available to read. 10. A letter has been received from Dorset County Council regarding the introduction of a customer self service system into all Dorset libraries. 11. A letter has been received from Dorset County Council regarding the continued closure of the coast path at Evans Cliff. 12. An e-mail has been received from Lyme Forward regarding an event to take place at the Marine Theatre on 26 March regarding coping with the recession. 13. Various information has been received from Dorset Coast Forum regarding C-scope and the Marine Litter Summit – these will be passed to the next meeting of the foreshore committee. 14. Further information has been received from Digital UK regarding the final countdown to switchover. 15. The agenda for Bridport Local Area Partnership has been received. This will take place on 26 March at the Salt House, West Bay. 16. DAPTC Chief Executive’s circular 03/09 has been received and is available to read. 17. The Village Echo for Winter 2009 has been received and is available to read. 18. Town and Parish Standard for February 2009 has been received and is available to read. 19. Clerks and Councils Direct for March 2009 has been received and is available to read. 20. Local Council Review for March 2009 has been received and is available to read. 53/09 EXCHANGE OF INFORMATION 1. Mr Newson asked Mr Wyatt if he knew the latest position on the sewerage schemes at Riverway. Bruce McAuslane from Wessex Water to be chased up. 2. Mr Whatmore asked the Clerk about a hole in Lower Sea Lane car park which he had reported. It was confirmed that South Somerset Homes had undertaken to check and fill if necessary. 3. Mr Whatmore reported that the umbrella stands from the café on East Beach were exposed and could cause a trip hazard. Mr Postles would be informed. 4. Mr Whatmore reported that in his capacity as flood warden, Mr Sean Gillings of Dorset Leisure Centre had agreed to act as a sand bag depot. 5. Mrs Cleden remarked about the correspondence about “self service” for the library and when this would be effective. It was confirmed that the equipment had already been installed. 5/6 981 6. Mrs Morrow stated that after speaking to John Hayes, DCC SW Coast Path Ranger, she was pleased to report that there is movement on the river footpath which is being plotted with GPS and that a Junior Minister had visited the bridge over the river to East Beach and it is planned to replace it in March 2010. It is anticipated that the Parish Council would be consulted. Public participation: 7. Mrs Beevor wondered whether any arrangements had been made to clean up the village in line with the Dorset Spring Clean month in April. It was confirmed that a beach clean would take place. 8. Mrs Beevor commented how nice the newly painted railings by the war memorial looked but it was a shame that branches etc overhanging the pavement detracted from this. This would be looked into, although individual property owners are responsible for cutting back offending foliage. The public left and it was proposed by Mr Prosser, seconded by Mr Wyatt and RESOLVED that the Council go “in Committee”.
54/09 IN COMMITTEE The meeting closed at 9.10 pm.
|
|
Site Design by CrossFire IT Ltd - Internet Services. |
.jpg)
