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Council Meetings
1094 MINUTES OF A MEETING OF CHARMOUTH PARISH COUNCILHELD AT THE ELMS ON TUESDAY 20 JULY 2010
PRESENT: Mrs J Bremner Mr M Hayter (Chairman) Mr K Lander Mrs J Morrow Mr D Newson (arrived late) Mr P Noel Mr M Osborne Mr J Prosser Mr M Whatmore Mr R Wyatt
125/10 APOLOGIES Apologies were received from Col Brierley (previous engagement). 126/10 DECLARATION OF INTEREST The Chairman reminded the Council of the need for individuals to declare an interest on either of the two types of interest as set out below. (a) In items on the agenda – there were no declarations of interest in items on the agenda. (b) On gifts greater than £25 in value – there were no declarations of gifts of greater than £25 in value. 127/10 MINUTES OF THE MEETING HELD ON 22 JUNE 2010 Mr Newson arrived. It was proposed by Mr Prosser, seconded by Mr Whatmore and RESOLVED that the minutes of the meeting held on 22 June 2010 be approved as a true record and signed by the Chairman. 128/10 MATTERS ARISING FROM THE MINUTES There were no matters arising from the minutes. 129/10 FORESHORE COMMITTEE (Meeting held on 6 July 2010) 1. Mr Osborne explained that there were no proposals as the slipway would be dealt with under Finance Committee. There were no questions. 2. It was reported that a memorial seat on the promenade in memory of Sidney Jenkins had been damaged beyond repair by the recent storm. A replacement would be discussed by the Foreshore Committee in September. 130/10 ISSUES RELATING TO THE PLAYING FIELD AND CEMETERY COMMITTEE 1. A letter had been received from Charmouth Football Club seeking permission to extend the existing chain link fencing from the old tennis courts to cover behind the goal area of the new pitch. It was felt that this would alleviate the complaints from residents of Barney’s Close about balls going over the wall. Therefore it was proposed by Mr Lander, seconded by Mr Newson and RESOLVED that Charmouth Football Club be given permission to continue the chain link fencing by 12m behind the goal mouth at the southern end of the pitch. 1/7 1095 2. Following the problems with identifying the original manufacturer of the swings, Record RSS are able to provide chains to fit at a cost of £390 plus VAT. It was proposed by Mr Newson, seconded by Mr Lander and RESOLVED that 6 sets of swing chains be purchased from Record RSS at a cost of £390 plus VAT including carriage. 131/10 PLANNING COMMITTEE (Meeting held on 13 July 2010) The minutes of the Planning Committee had been circulated to all Councillors showing the comments made on the applications received. The following had been received since the Committee Meeting: · Letter from WDDC confirming that the application for surgery to oak tree at Charmouth Playing Field is now subject to consultation. · A Parish and Town Council Survey on WDDC Development Control Function has been received and will be completed by Mr Newson. · Consultation from WDDC regarding a request for surgery to a cupressus macrocarpa at 14 Kidmore Close – no objections agreed by Council. Mr M Whatmore declared an interest. 132/10 BALANCE OF ACCOUNTS
Balance at Bank as of 30.06.10 31878.36 Business Deposit Account 109544.70 (Represented by: Working 24855.12 Contingency 2271.73 Earmarked Reserve) 82417.85 Nat West Account 1000.00 Nat West Savers Account 10019.56
Income for June 14918.02 Expenditure for June 21200.79
133/10 ACCOUNTS FOR APPROVAL
HMRC (PAYE) 1580.58 HMRC (VAT) 4810.06 WDDC (Pest Control) 370.12 Contract Sign Systems 58.75 Zurich Municipal 6785.58 Travis Perkins 25.84 Viking Direct 203.22 EDF Energy 17.15 A J Supplies 25.57 Towergate Risk Solutions 406.55 DCC 37.15 Lyreco UK Ltd 129.68 Morgans 25.00 Prospect Garage 209.27 Post Office 200.00 Nildram 15.99 Wessex Water 55.64 BT 75.42 2/7 1096 Bus Shelters Ltd 6495.57 Axminster Iron Work 2676.65 24203.79 It was proposed by Mr Prosser seconded by Mr Whatmore and RESOLVED that the accounts totalling £24203.79 be approved for payment. 134/10 FINANCE COMMITTEE (Meeting held on 13 July 2010) 1. Wages expenditure for June 2010 amounting to £3997.26 was noted. 2. Following circulation of the monthly spreadsheets for June, it was proposed by Mr Osborne, seconded by Mrs Morrow and RESOLVED that the June 2010 accounts be accepted. 3. Following discussions at both the Foreshore Committee and Finance Committee regarding a possible slipway, it was proposed by Mr Osborne, seconded by Mr Wyatt and RESOLVED that the quote of no more than £1000 plus VAT from PCRM Consultancy to undertake initial feedback studies be accepted and be taken from Earmarked Reserve A for Foreshore Enhancement. 4. Mr Prosser confirmed that the new beach sign had arrived without the symbols inside the triangular warning signs and although an overlay had been received it is feared that this may not last very long. Therefore, it has been agreed to print a completely new sign, including warning symbols, for half price (ie £50 plus VAT). This sign can be kept as a spare. 5. Following a letter from the Bopper Bus Organisation it was proposed by Mr Prosser, seconded by Mr Newson and RESOLVED that a pledge of £400 be made to the Bopper Bus Organisation from Earmarked Reserve G Charity Fund to be paid in September. 6. A letter had been received from the Fayre Committee seeking permission to lay a patio at the end of the scout hut to accommodate the bar area. Mr Noel and Mr Prosser declared an interest. Following fears being expressed that to allow this would set a precedent, it was proposed by Mr Hayter, seconded by Mr Whatmore and RESOLVED that in the first instance the Fayre Committee be asked to level the ground and re-grass the area in question. 7. Mr Prosser drew Councillors attention to the fact that the new bus shelters had now been installed and were already being well used. 8. Mr Hayter reminded Council that following discussions some year’s ago, a fund had been built up to try and establish an entrance to the village at either end. This could possibly include pillars built from beach stone and incorporating cast ammonites embedded in them with fixed back gates. It was felt that as the earmarked reserve in question also contains money to replace the brown signs, this should be looked at as well. Mrs Morrow and Mr Newson both felt that brown signs are more important. Mrs Bremner commented that 3/7 1097 brown signs are of more use to more people than village entrances. Mr Noel wondered whether, in the current financial climate, it was the right time to be spending out on projects of this nature. It was proposed by Mr Newson, seconded by Mr Wyatt and RESOLVED that costings for village entrance pillars etc be explored as well as replacement brown signs. A further letter is also to be sent to Connect/Highways Agency. 135/10 WEST DORSET DISTRICT COUNCIL ISSUES 1. Mr Newson reported that discussions have taken place regarding the amalgamation of WDDC and Weymouth and Portland Borough Council under one management structure, ie, one Chief Executive and 4 Directors. Each Council would retain its Councillors, buildings etc and continue to be responsible for its own budget setting. The majority of redundancies would evolve over time as people leave or retire. Savings would be about £2.5m per annum. With regard to a new building for WDDC, Mr Newson is strongly in favour of this proposal as ultimately the existing building is a severe drain on resources. 2. Mr Newson stated that he had chased up WDDC staff again about marking the coach parking bays in Lower Sea Lane car park for “coaches only”. However, this has still not be undertaken. It is hoped that now that the car park is gradually being cleared by the contractors, things will become easier. A letter is to be sent to the Chief Executive of WDDC to try and ensure that the bays are marked immediately. Mr Whatmore thanked David Newson for his persistence. 3. Mr Lander raised the issue of refuse being left out by holiday lets for several days prior to collection and the ultimate mess this causes. He wondered if WDDC could do anything about advising holiday home owners. 136/10 DORSET COUNTY COUNCIL ISSUES There were no issues as Col Brierley did not attend. 137/10 AUGUST MEETINGS In line with Standing Orders, it was proposed by Mr Prosser, seconded by Mr Wyatt and RESOLVED that no meetings be held during August unless a Planning Committee is required or in an emergency when an Executive Committee would be called. Cheques would be signed by Mr Hayter and Mr Prosser to ensure invoices are paid. 138/10 CO-OPTION OF PARISH COUNCILLOR Three applications had been received from Mrs K Aldworth, Mr J McLachlan and Mrs K Solomon which had been circulated to all Councillors with the meeting papers. Several comments were made about applicants following which a ballot was held with 10 votes being cast. The results were that Mrs Aldworth was co-opted unanimously. She will join the Playing Field and Cemetery Committee. 4/7 1098 139/10 DORSET COUNTY COUNCIL – OVERGROWN HEDGES ADJOINING HIGHWAY LAND Mrs Morrow had requested that a letter from DCC regarding Parishes approaching householders about hedges etc obstructing the highway/footway be reconsidered. This had been considered in April 2009 and the Council had felt that they did not have the resources to take on yet another role. This was still felt to be a very controversial initiative and several Councillors were not happy about “knocking” on doors. It was proposed by Mr Newson, seconded by Mrs Morrow and following a vote RESOLVED (6:4 in favour) that a letter be sent to all householders explaining that new street lighting is imminent, the overhead cables are disappearing and it would be nice to tidy up the whole street scene. Therefore seeking their assistance in weeding frontages, cutting back overhanging trees and hedges and not leaving rubbish out in plastic bags for several days prior to collection. 1000 copies would be required and volunteers to deliver. 140/10 REPORTS FROM NOMINATED REPRESENTATIVES OF ORGANISATIONS 1. Mr Hayter mentioned the Charmouth Fayre and thanked Mr Noel for all his hard work over the last few years. 2. Mr Prosser mentioned that the work on the extension at the Community Hall following the lottery grant was due to start early in September. 3. Mr Newson stated that the meeting about allocation of Section 106 money had been held last week and letters of confirmation were due any time now. 4. Mr Hayter stated that there are lots of happy local youngsters following the allocation of the new housing. He felt Yarlington Housing should be applauded for their efforts in ensuring the right people were chosen and he knows that one particular youngster was very grateful to Mr Newson for his support following a “hiccup” in proceedings. 141/10 CORRESPONDENCE AND COMMUNICATIONS 1. A letter has been received from SWH-BBIS re the brown tourist information signs and confirming that these have reached the end of their life and will be removed at the end of September. This was read to Council and in line with previous comments, agreed that further contact should be made with Connect/Highways Agency regarding the on-going issue of funding of replacements. Mr Osborne felt that it was ridiculous that money could be wasted on two unnecessary crossings but not allocated to replace essential signage. Copies of the letter written will be sent to Oliver Letwin MP, the Traders and HCC seeking their support. 2. A response has been received from DCC Rights of Way regarding access from a property onto a footpath. This was read to Council. 3. An e-mail has been received from a Kevin Lacey complaining about coach parking. This was forwarded to WDDC but a further e-mail was received from Mr Lacey yesterday thanking us for our reply and stating that WDDC had not responded. This was forwarded again to Eugene Barnes at WDDC Parking with a copy to David Newson. 5/7 1099 4. Information has been received from Tessa Greenaway of Bridport Local Area Partnership regarding membership of the partnership and wondering if Charmouth would like to join. Keith Lander is the Council rep for Bridport/Lyme Regis Area Partnerships. Mr Lander strongly recommended membership, which is free of charge, and therefore he proposed this, it was seconded by Mr Hayter and RESOLVED that Charmouth Parish Council become a member of Bridport Local Area Partnership.
5. Also received from BLAP information on a Handy Van Service for people aged 60+ in West Dorset – this will be advertised. 6. Information has been received from School Governors’ One-Stop Shop who have been recruited to assist in finding Governors for Beaminster School and Technology College. They are finding it particularly hard to find parent governors. Details available if anyone is interested. 7. Details of the proposed donations from the Section 106 fund has been received and Mr Newson attended the meeting on 7 July. Final confirmation of allocation is awaited. 8. Dorset Countryside Newsletter from Summer 2010 has been received and is available to read. 9. The July edition of the DCF E-Newsletter has been received and is available to read. 10. The DAPTC Chief Executive’s circular 06/10 has been received and is available to read. 11. WDDC’s “Enjoy Sport” newsletter for Summer 2010 has been received and is available to read. 12. Clerks and Councils Direct magazine for July 2010 has been received and is available to read. 13. WDDC’s Community Link magazine for Summer 2010 has been received and is available to read. 142/10 EXCHANGE OF INFORMATION 1. Mr Hayter mentioned that Mr Peter Press, Chairman of the Pavey Group had approached him with concerns about the future stability of the room if a new Chairman could not be found. Mr Prosser, Mr Whatmore and Mr Newson declared an interest as members of the Pavey Group. To try and provide security for the Pavey Group, it was proposed by Mr Hayter, seconded by Mr Noel and RESOLVED that similar to the Fayre Committee shed at the Playing Field, an agreement be drawn up whereby if the Pavey Room is not used for 10 consecutive years this could be taken back by the Council. 2. Following a booking by the Twinning Association for the conference room as insurance in case of wet weather for their barbeque, they are requesting not to pay the £12 charge as in the event they did not use it. It was proposed by Mrs Bremner, seconded by Mr Prosser and RESOLVED that the Council had kept their end of the agreement by providing the key and issuing an invoice and therefore payment should be made. 6/7 1100 3. Mr Wyatt asked what the latest position is with regard to the re-opening of the coast paths either side of Charmouth. Various issues affect this, including lack of funding and the introduction of the Marine Bill as it is rolled out around the Country. Mr Hayter suggested that Col Brierley be asked to update the Council on the situation at the September meeting. 4. It was confirmed that the parking restrictions would be reinstated in the Autumn after the undergrounding of the cables and new street lighting is complete. 5. Mr Noel mentioned that the bus shelter opposite the Elms does not have a bar seat and it was explained that this is because the pavement is not wide enough for either a seat or quarter end panels. There were no members of the public present. The meeting closed at 9.00 pm.
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