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Council Meetings
MINUTES OF A MEETING OF CHARMOUTH PARISH COUNCILHELD AT THE ELMS ON TUESDAY 21 JULY 2009
PRESENT: Mr N Berry Mrs J Bremner Mrs H Cleden Mr K Lander Mr D Newson Mr M Osborne Mr J Prosser Mr R Wyatt
No members of the public
Mr Rob Asprey from WDDC was welcomed and he proceeded to update the Council on the situation with affordable housing in the District. He explained that the procedure for allocation was being reviewed together with the requirements of applicants registered, with a view to matching people to houses better. Identifying local need would be carried out on a much stricter basis. Mr Wyatt and Mr Lander had grave concerns about building large numbers of affordable houses and Mr Asprey confirmed that only small developments of 6-8 houses are likely. Mr Asprey expressed his concerns about shared ownership as these properties very rarely remain affordable. It was agreed that the development in St Andrews Car Park should be completed and allocated before considering any other sites in Charmouth. 120/09 APOLOGIES Apologies were received from Mrs Morrow (personal), Mr Whatmore (personal) and Mr Hayter (personal). In Mr Hayter’s absence, Mr Prosser took the Chair. 121/09 DECLARATION OF INTEREST The Chairman reminded the Council of the need for individuals to declare an interest on either of the two types of interest as set out below. (a) In items on the agenda – Mr Osborne declared an interest on the planning application for Seadown Caravan Park to be discussed. (b) On gifts greater than £25 in value – there were no declarations of gifts greater than £25 in value. 122/09 MINUTES OF THE MEETING HELD ON 16 JUNE 2009 The minutes of the meeting held on 16 June 2009 were, after correction, approved by Council and signed by the Chairman. 123/09 MATTERS ARISING FROM THE MINUTES There were no matters arising from the minutes. 124/09 FORESHORE COMMITTEE (Meeting held on 7 July 2009) 1. Following successful completion of his probationary period, it was proposed by Mr Osborne, seconded by Mr Newson and RESOLVED that Mr Mike Perham, Beach Attendant should be issued with his full contract of employment. 1/7 1008 2. Mr Osborne reported that he and Mr Hayter had met with Mr Vincent and hopefully had resolved some of the issues. A full report of the meeting would be given at the next Foreshore Committee. 3. Mr Osborne reported that following the discussion about motor homes at the recent Foreshore Committee, the Beach Attendant had expressed his concern about the problems this is causing and sees the only solution as a height barrier. This would be brought back to the Committee for discussion in September. 4. Mrs Bremner asked that a file note should be made of any meeting with a member of staff regarding procedural issues so that this could be followed up if necessary. 125/09 PLAYING FIELD AND CEMETERY COMMITTEE (Meeting held on 7 July 2009) 1. Following the receipt of quotes for an additional piece of play equipment, it was proposed by Mrs Cleden, seconded by Mr Lander and RESOLVED that the quote from Wicksteed amounting to £7866 plus VAT for the supply and fitting of the Rotaweb, including safety surfacing, be accepted. This would be funded from £5600 in Earmarked Reserve D to provide Playground Equipment, currently standing at £5607 and the remainder from current budgets (Playground Equip £1000, Hard Play Area £1000, £200 from General Mtce). Mrs Bremner asked about safety surfacing and Mrs Cleden confirmed that the matting had been allowed for. 2. Mrs Cleden confirmed that the roundabout had been repaired following the recent vandalism and this was actually running better than it ever has. 3. Railings would be looked at in more detail when the Committee meet on site in September. 4. A quote had been received for finger signs indicating “Recreation Field” which amounted to £75 for two signs. This has been accepted and it is expected that the signs would be erected very shortly. 5. Mr Lander asked if any response had been received at the office to the article in Shoreline about uses for the new land adjacent to the cemetery. The Clerk confirmed that no response had been received. 6. Mr Newson confirmed that he had given the name of a man from Bridport TC to the Clerk to obtain information on allotments. 126/09 PLANNING COMMITTEE (Meeting held on 14 July 2009) The minutes of the Planning Committee had been circulated to all Councillors and as there was not a quorum present at the Committee, approval is needed for the comments to be sent on the applications received. 1. Application No. 1/D/09/000940 The Old Manor House, The Street – External and internal alterations. It was proposed by Mr Newson, seconded by Mr Wyatt and RESOLVED that comments of “No objections subject to Listed Building Officer agreement” be made on the above application. 2/7 1009 2. Application No. 1/D/09/001046 Foxley House, The Street – New garage & attached store. It was proposed by Mr Newson, seconded by Mrs Cleden and RESOLVED that comments of “No objections” be made on the above application. 3. Application No. 1/D/09/000992 Seadown Caravan Park, Bridge Road – Demolish timber stables. New holiday lodge. The Chairman asked Mr Osborne if he wished to comment and following a brief outline, Mr Osborne declared an interest and left the room for the remainder of this item. After a discussion, it was proposed by Mr Newson, seconded by Mrs Cleden and RESOLVED that comments of “No objections provided a condition of holiday use only is applied” be made on the above application. Due to involvement in the industry, Mrs Bremner abstained from voting. 4. Following a letter from Mr Rose-Casemore relating to the replacement of the fence around the old Beach Road toilets, it was stated that it had been previously agreed that the Council would be informed of the type of fence to be erected. 127/09 BALANCE OF ACCOUNTS Balance at Bank as of 30.06.09 14538.79 Business Deposit Account 129462.10 (Represented by: Working 29520.58 Contingency 2208.70 Earmarked Reserve) 97732.82 Income for June 9403.70 Expenditure for June 16208.38 128/09 ACCOUNTS FOR APPROVAL Edwards Sports Products Ltd 833.75 EDF Energy 47.37 Minilabel Ltd 49.77 H M Revenue and Customs (PAYE) 1368.18 H M Revenue and Customs (VAT) 2651.13 Post Office Ltd 185.00 Gloster Furniture 1020.06 Stow House 325.00 Towergate Risk Solutions 264.77 Francis Bugler Ltd 35.57 Lyreco 93.31 Mole Avon 31.85 Garry Pitcher Locksmith 1384.20 Prospect Garage 86.63 OHE Horticultural 164.57 Zurich Municipal 582.73 Nildram 13.61 Julian Jordan 75.00 BT 67.80 Morgans 30.67 P Berry 22.98 9333.95 3/7 1010 It was proposed by Mr Prosser, seconded by Mr Newson and RESOLVED that the accounts totalling £9333.95 be approved for payment. 129/09 FINANCE COMMITTEE (Meeting held on 14 July 2009) 1. Wages expenditure for June amounting to £3615.34 was noted. 2. Following circulation of the monthly spreadsheets for May, it was proposed by Mr Prosser, seconded by Mr Lander and RESOLVED that the June 2009 accounts be accepted. 3. Following the results of the court case spearheaded by the National Trust, stopping Mr Baldero from digging in the cliffs for fossils at Charmouth, it was proposed by Mr Prosser, seconded by Mr Newson and RESOLVED that the previously agreed amount of £1500 be sent to the National Trust towards their costs. This would be taken from Foreshore Earmarked Reserve A. A letter would be sent to Mr Hendrick, advising him of the positive outcome of the case bearing in mind that he had been so pro-active in pursuing the issue. 130/09 WEST DORSET DISTRICT COUNCIL ISSUES 1. Mr Newson reported that it had been reported in the Dorset Evening Echo last week that the District Council had agreed a developer to build the new District Council offices as part of the Charles Street Development. 2. Mr Newson reported that the current arrangements whereby the District Council collect the rubbish in the area and the County Council dispose of it, are to change with the creation of a partnership to operate as one waste disposal unit. Following a query from Mr Lander, Mr Newson confirmed that this was to try and save money. 131/09 DORSET COUNTY COUNCIL ISSUES Col Brierley was not present. 132/09 AUGUST MEETINGS In line with Standing Orders, it was proposed by Mr Prosser, seconded by Mr Wyatt and RESOLVED that no meetings be held during August unless a Planning Committee is required or in an emergency when an Executive Committee would be called. Cheques would be signed by Mr Hayter and Mr Prosser to ensure invoices are paid. 133/09 SOLAR PANELS, ELMS In her absence, Mrs Morrow had asked for information to be circulated regarding the idea of installing solar panels on the Elms roof as part of the re-roofing project.
4/7 1011 The Councillors present had studied the information provided. Mr Prosser felt that the outlay was substantial for a relatively small amount of hot water used by the Council, therefore making the pay back period unrealistic. Mr Lander agreed with Mr Prosser. Mrs Cleden felt that it would still be better to push for wind turbines and Mrs Bremner stated that she had attended a meeting recently with national organisations who have been testing various equipment to provide renewable energy and none had proved particularly viable at this present time on a commercial basis. Mr Lander felt that if the Government were to offer sufficient relief in the future to make this viable, the panels could be retrospectively fitted. Mrs Cleden felt that because public money is involved, the project must be totally viable. It was proposed by Mr Prosser, seconded by Mrs Cleden and RESOLVED that although the idea of renewable energy is good it is not a viable proposal for the Council currently. 134/09 SHORELINE MANAGEMENT PLAN In her absence, Mrs Morrow had circulated a note regarding this issue, particularly that she feels strongly that Charmouth should be making a lot more “noise” about this to find out what they plan over the next 20 years. She suggests inviting Graeme Smith, Chairman of South Devon and Dorset Coastal Advisory Group, who hosted the meeting in Lyme, to come and talk to the Parish Council. She is also concerned that the deadline for comments is 26 July. Mr Newson stated that he had been mentioning this issue for several months and the Council had had plenty of time to comment and now it is really too late. Mrs Cleden felt that little could be done if the policy has been made although Mr Wyatt and Mr Lander felt that the Council should be making their views known. Mr Berry felt that the concerns are more centred around the fact that Charmouth were not invited to the meeting in Lyme although it was agreed that an invitation to Graeme Smith would now be too late. It was proposed by Mr Lander, seconded by Mr Prosser and RESOLVED that the sea defences at Charmouth should be closely monitored over the next few years and checks made on repairs to ensure that a good job is undertaken. It was suggested that Mr Hendrick, who was very good at closely monitoring the whole area, could be asked to be the monitoring officer. Mr Newson would try and find out the latest information. 135/09 CORRESPONDENCE AND COMMUNICATIONS 1. A letter has been received from Wessex Water with an update on sewerage flooding at Lower Sea Lane/Riverway. This was read to Council. 2. An e-mail has been received from Chris Shirley-Smith of 1 Axminster Road seeking the Parish Council’s support for restricting speed on the Charmouth bypass. This was read to Council and after a discussion it was noted that Charmouth had supported Char Valley in the past in favour of a noise reduction road surface but it was generally felt now that if the speed limit of 60mph was enforced, there wouldn’t be a problem. It was proposed by Mr Prosser, seconded by Mr Newson and RESOLVED that a reply be sent to Mr Shirley-Smith confirming the Council’s view that a reduction of the speed limit to 50mph is not the solution, rather the enforcement of the existing 60mph limit. 3. A letter has been received from DCC regarding the signs for coaches/toilets in Lower Sea Lane – they have incorporated what was requested by the Council/Traders and it is hoped these will be erected soon. 5/7 10124. A letter has been received from DCC Area Highways Office seeking Parish Council views on the provision of the ‘Lengthsman’ Scheme. This was read to Council and Mr Lander commented that this scheme is different from the one described at the DAPTC meeting. It was felt that the whole proposal is very vague and the issue of liability is worrying. It was proposed by Mr Prosser, seconded by Mr Lander and RESOLVED unanimously that the proposal should not be supported by Charmouth Parish Council. 5. A letter has been received from WDDC regarding a proposed standards event on behalf of West Dorset District Council and West Dorset District Council’s Standards Committee. They are seeking views of Parish Councils on the idea. Mr Newson explained how the Standard’s Committee worked and that this was intended to be an informal event for people to come along and have a chat with members of the Committee and ask any questions they may have. Depending on the date chosen, Charmouth support in principle and would try to be represented. 6. A request was received from Mr Dall of St Andrews Drive to hold a “home produce” stall on Braggs corner on the morning of Saturday 1 August to raise money for “Our Heroes”. This has been cleared by the Highway Authority and permission given. 7. Minutes of the last Charmouth Traders Association meeting have been received and are available to read. 8. Minutes of the last DAPTC Western Area Committee have been received and have been copied to Keith Lander and Jane Morrow. Circulars have also been received from the DAPTC and are available to read. 9. An e-mail has also been received from the DAPTC regarding an invitation to attend a presentation on Friday 24 July at 11.00am regarding the progress on the Dorset Pathfinder programme. This is incorporated in the DAPTC Town and Larger Council Committee meeting with an extended invitation to all Councils for the presentation. 10. An e-mail has been received seeking voluntary car drivers to help people attend appointments. 11. An e-mail has been received from the new Policy Assistant for the Dorset Coast Forum, introducing herself and enclosing the latest edition of DCF E-Newsletter. 12. A letter has been received from West Dorset Partnership regarding the Community Plan Review and Climate Change Strategy. The timetable for comments is available to view. 13. A letter has been received from Dorset Waste Liaison Panel regarding a review of Dorset’s Joint Municipal Waste Management Strategy and explaining what has happened since the comments have been received and collated. 14. A poster has been received from WDDC regarding the new waste minimisation campaign being run. This has been displayed on the main notice board. 15. The latest partner bulletin from Dorset Strategic Partnership has been received and is available to read. 16. The first issue of The View from the Jurassic Coast newspaper has been received and is available to read. 6/7 1013 17. Clerks and Councils Direct magazine for July 2009 has been received and is available to read. 18. Local Council Review Magazine for Summer 2009 has been received and is available to read. 136/09 EXCHANGE OF INFORMATION 1. Mr Berry reported that he had attended the 50th anniversary of the AONB on Golden Cap recently. He took part in a very interesting workshop which was based around tourism and signs. It was concluded that lots of smaller signs are more beneficial than one big sign which includes lots of information. He also reported that Cleo Evans from DCC would be contacting the Clerk regarding the Council’s requirements for the new bridge. 2. Mrs Bremner apologised for not attending the pre-meeting at 7.00pm. 3. Mr Lander asked about what would happen with street lighting when the overhead cables are removed. The Clerk reported that she and the Chairman had met with Western Power who are arranging a meeting with SEC to discuss street lighting and the Parish would be invited to attend that meeting. 4. Mrs Cleden reminded the Council that the Annual Fayre is to be held on Sunday 2 August and the Committee are desperate for helpers. 5. Mrs Cleden wondered whether anyone had been back in contact with Mrs Edna Smith’s daughter regarding the proposed donation towards a community project. Mrs Cleden suggested that a bus shelter would be very fitting as Mrs Smith had used the buses a great deal and had often campaigned for a shelter. The Clerk would look into this further. The public left and it was proposed by Mrs Cleden, seconded by Mr Lander and RESOLVED that the Council go “in Committee”. 137/09 IN COMMITTEE 1. The meeting closed at 9.15pm. 7/7
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