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Council Meetings
MINUTES OF A MEETING OF CHARMOUTH PARISH COUNCILHELD AT THE ELMS ON TUESDAY 24 JANUARY 2012
PRESENT: Mrs K Aldworth Mrs J Bremner Miss L Crawford Mr M Hayter (Chair) Mr M Hendrick Mr R Love Mrs J Morrow Mr A Peters Mr J Prosser Mr R Wyatt
Col G Brierley, County Councillor 2 Members of the public – Mr A Woodgate, Mrs M Wiscombe
Prior to the main meeting, Mr I Simpson of Charmouth Traders had made a presentation regarding the proposal for the Council to have a page and link on the Charmouth.org website. After clarification and questions, it was agreed that the ideas proposed which had been discussed with Mr Prosser were appropriate and should be pursued at no cost to the Council. 1/12 APOLOGIES Apologies were received from Mr M Osborne (holiday).
2/12 DECLARATION OF INTEREST The Chairman reminded the Council of the need for individuals to declare an interest on either of the two types of interest as set out below. (a) In items on the agenda – there were no declarations of interest in items on the agenda. (b) On gifts greater than £25 in value – there were no declarations of gifts of greater than £25 in value. The Chairman also reminded all Councillors that if they realise during the meeting that they should declare an interest this can be done at any time. It is up to the individual to make sure interest is declared without being reminded.
3/12 PUBLIC PARTICIPATION 1. PC Winward was in attendance and reported that the crime level in Charmouth was at an all time low for January. Young drivers are being dealt with using noise equipment and a couple of Section 259 notices have been issued to young drivers on Lower Sea Lane at Hammonds Mead roundabout. There are no second chances if they get stopped again, cars are seized. The Safer Neighbourhood Team are running regular surgeries and Charmouth’s will be held at the Hollands Room in Bridge Road from 10-11 am on the first Thursday of the month. 2. Mr Woodgate and Mrs Wiscombe asked Council about the strip of land being offered for sale by WDDC at the top of Lower Sea Lane Car Park. Mrs Wiscombe contests that part of this land is in her garden (The Old Rectory). She would like to buy the strip from the Parish Council if they buy it from the District Council. Mrs Bremner to speak to WDDC to find out if any conditions would be attached to the sale of this land but Mr Wyatt feels very strongly that the Parish Council should buy any land available. 1/7 1213 4/12 MINUTES OF THE MEETING HELD ON 20 DECEMBER 2011 It was proposed by Mr Prosser, seconded by Mr Peters and RESOLVED that the minutes of the meeting held on 20 December 2011 be approved as a true record and signed by the Chairman.
5/12 MATTERS ARISING FROM THE MINUTES 1. With regard to the tender documents for the CHCC study (Pathfinder) it was confirmed that as of this morning nothing had been received.
6/12 FORESHORE COMMITTEE (Meeting held on 10 January 2012) 1. It was confirmed that Professor Jim Rose would attend the March Foreshore Committee. 2. Mrs Morrow confirmed that a byelaw would not be pursued with regard to fossil walks at present. Mr Peters is looking into who is actually undertaking walks. 3. Mrs Morrow reported that the jet ski trial and now been abandoned for Charmouth and Lyme. 4. Recycling bins at the foreshore would be discussed further at the March meeting. 5. Mrs Morrow reported that John Hayes, DCC Coast Path Ranger had met with Wessex Water and the barrier at the end of the footpath to the bridge would be changed for a bollard to allow disabled access. The Parish Council would continue to have a key. 6. Mr Hendrick is to produce larger print copies of the tide tables on a monthly basis as it was felt that the new “two month” version is too small to read. 7. A response has been received from Mr Eugene Barnes of WDDC Parking Services confirming that the machine cannot continue to be rented from WDDC and that the invoices should be paid. Mrs Bremner is to ask for more details about how much is due etc.
7/12 ISSUES FROM THE PLAYING FIELD AND CEMETERY COMMITTEE (No meeting held) 1. The Council were updated about the problems with the scout water meter and following a site visit by the Chairman of Council and the Scout Leaders, a plumber was to be called by the Scout Group to stop the leaking tap and replace the internal stop cock which does not turn off properly. Council were reminded that a ground rent is paid for the Scout Hut to the Council and although they do not pay for water, they are the only group with this type of concession.
8/12 PLANNING COMMITTEE (Meeting held on 17 January 2012) The minutes of the Planning Committee had been circulated to all Councillors showing the comments made on the applications received. 2/7 1214 The following had been received since the Committee Meeting and were noted: · Approval of Planning Permission Application No. 1/D/11/001934 June Cottage, The Street – Variation of conditions 1 & 3 of PP 1/D/11/001395 to allow the use of GRP on the roof of the extension · CPRE Booklet – How to shape where you live: a guide to neighbourhood planning – available to read · 2 applications for Penn Cottage, Old Lyme Hill and Ravinala, Old Lyme Road – a special planning committee would be held next Tuesday 31 January at 7pm to discuss these applications.
9/12 BALANCE OF ACCOUNTS Balance at Bank as of 31.12.11 39827.00 Business Deposit Account 144688.08 (Represented by: Working 5560.48 Contingency 2271.73 Earmarked Reserve) 136855.87 Nat West Account 1000.00 Nat West Savers Account 10146.60
Income for December 18201.05 Expenditure for December 15417.43
10/12 ACCOUNTS FOR APPROVAL HMRC (PAYE) 1774.33 The Consortium 101.94 A J Supplies 80.16 Travis Perkins 123.97 Mole Avon Trading Ltd 73.25 EDF Energy 710.35 Richard Wyatt Roofing 80.00 Axminster Ironwork 864.00 Morgans 61.94 Wessex Water 227.37 BT 85.08 Rexel Senate 41.58 Talk Talk 17.53 4241.50
It was proposed by Mr Hendrick, seconded by Mrs Aldworth and RESOLVED that the accounts totalling £4241.50 be approved for payment.
11/12 FINANCE COMMITTEE (Meeting held on 17 January 2012) 1. Wages expenditure for amounting to £6034.01 was noted. 2. Following circulation of the monthly spreadsheets for December 2011, it was proposed by Mr Peters, seconded by Miss Crawford and RESOLVED that the December 2011 accounts be accepted. 3/7 1215 3. Following a query about the subscription to receive the Local Council Review Magazine, Mrs Morrow confirmed that she had read this and it was worth receiving. Magazines would be left on the table at Council meetings for Councillors to take and read but return to the office. 4. Following a request from the CAB in Bridport for financial assistance, it was proposed by Mr Prosser, seconded by Mr Hendrick and RESOLVED that in the current financial climate unfortunately no donation could be made to the CAB. 5. Mrs Morrow confirmed that the Traders had kept back some money towards next year’s Christmas lights but they may still apply to the Council for a donation again!
12/12 NOMINATION OF PREFERRED CHAIR FOR 2012/13 Council were reminded that this is undertaken for continuity should a new proposed Chair be nominated it would give him/her time to work alongside the current Chair and Clerk prior to formal election in May. It was proposed by Mr Hendrick, seconded by Mr Wyatt and RESOLVED that Mr Hayter be the preferred Chair for formal election in May. Mr Hayter thanked the Councillors for their support and reported that he intends to stand down from Council work at the end of this Council term and reiterated that if anyone is not happy with his leadership they would speak to him.
13/12 ANNUAL PARISH MEETING As there is a regular booking for the Elms Conference Room on Thursday evenings, it was agreed that the Annual Parish Meeting this year would be held on Wednesday 28 March at 7.30pm. It was agreed that speakers would be Friends of Charmouth Library, Mrs Bremner regarding the proposed new refuse collection scheme and PC Winward from Lyme Regis SNT. The ‘A’ board signs would state the speakers this year to try and attract more attention.
14/12 LAND TO THE NORTH OF LOWER SEA LANE CAR PARK Following discussions earlier with Mrs Wiscombe, it was proposed by Mr Wyatt and seconded by Mrs Morrow that the Council should purchase the land being offered by WDDC for £1. There were concerns about cost of legal fees and it was agreed that this should be deferred until Mrs Bremner had found out more.
15/12 WEST DORSET DISTRICT COUNCIL ISSUES 1. Mrs Bremner reported on the new Dorset Waste Partnership rubbish collection scheme which would affect West Dorset residents in 2014. She would elaborate on this at the Annual Parish Meeting. 2. Mrs Bremner stated that the District Council have a very busy year ahead with the completion of the restructuring by the end of March; the Olympics from June-September and the move to the new offices due for October. 3. Mrs Morrow asked about recycling for businesses and why the pubs don’t recycle bottles etc. It was confirmed that this would have to be paid for by the businesses concerned. 4/7 1216 16/12 DORSET COUNTY COUNCIL ISSUES 1. With regard to the footpath from Riverway to Bridge Road, Col Brierley reported that Jill Exton from DCC Rights of Way would be looking at this path on Friday. 2. Through the Fire Authority it has been reported that 30% of all fires are caused by electrical faults and therefore prevention teams are looking at ways of preventing this. 3. With regard to the Olympic Torch, Col Brierley would take up with David Jenkins, Chief Executive of DCC who was consulted on the route through Dorset. 4. Col Brierley reported that the library take over is progressing. 5. Mrs Morrow asked about the extension of the pavement from the old toilet block to the entrance to the Beach Car Park which was added to a list a couple of year’s ago. The Clerk confirmed that she continues to chase this but it appears to be falling off lists due to spending cuts.
17/12 REPORTS FROM NOMINATED REPRESENTATIVES OF ORGANISATIONS 1. Mr Love reported that the business plan had now been submitted by Hazel Robinson on behalf of the Friends of Charmouth Library. 2. Mrs Bremner reported that the CHCC Trustees meeting had been postponed until February.
18/12 CORRESPONDENCE AND COMMUNICATIONS 1. A response has been received from Oliver Letwin MP with a letter from Lord Sebastian Coe confirming that unfortunately the Olympic Torch will not be able to be diverted through Charmouth. This is a very long letter but is available in the correspondence file to read if anyone wishes. 2. A letter has been received from Linda Bearpark on behalf of the School PTA, seeking permission for the PTA to plant an English oak tree with surrounding oak bench and plaque at the Playing Field to celebrate the jubilee. Also Duck Race to be held on Mon 4 June. Linda Crawford and Karen Aldworth to meet with Mrs Bearpark to discuss positioning. 3. A copy of a letter from a resident of Langmoor Manor to another neighbour complaining about fireworks on New Years Eve has been received for information.
4. An e-mail has been received from Ellen Rooke of Lyme Forward regarding a meeting to be held on Tuesday 31 January at 7pm at Woodmead Healls to discuss GP and Community Health Services in the Lyme/Charmouth areas. Also letter received from Dr Beckers via Mrs Morrow. It was felt that this was a very difficult situation as the Council is landlord of a medical surgery. It was agreed that the issue would be discussed “in Committee” and Mr Peters declared an interest. 5. An e-mail has been received from BLAP, attaching a letter sent by Bridport Town Council making representations about the withdrawal of the Portland Coastal Helicopter from 2017. It was agreed that the Parish Council should write in support of the helicopter staying at Portland. 6. A press release has been received from Dorset Waste Partnership regarding the confirmation of future waste collection arrangements. This will affect Charmouth from 2014/15 and is available to read. 5/7 1217 7. Various information has been received from Dorset Coast Forum – all are available to read. 8. 2012/13 Capital Maintenance Programme has been received from DCC and is available to read (nothing in Charmouth). 9. Dorset Countryside News for January/February 2012 has been received and is available to read. 10. DAPTC Western Area Committee Agenda was received and forwarded to Jane Morrow and Rob Love who are to attend on Thursday 26 January. 11. DAPTC Chief Executive’s Circular 15/11 has been received and is available to read. 12. The Pavey Group’s Village Echo for Winter 2011 has been received and is available to read. 13. Friends of Charmouth Heritage Coast Centre Newsletter has been received and is available to read.
19/12 EXCHANGE OF INFORMATION 1. It was confirmed that no re-print of the Charmouth Guide was required this year as there were enough stocks left for the coming season. The situation would be reviewed again in January 2013. 2. The Chairman reminded Councillors that there are to be no usual meetings in February as a trial. 3. Mr Hayter stated that although the reconfiguration of the Lower Sea Lane Car Park is underway, the coaches are still parking at the top at the moment. 4. Mrs Bremner reported that at Wood Farm they ask for donations for the Charmouth Guide to go to the RNLI and last season they collected £1000. 5. Mrs Bremner reported that she, Andy Peters and Jane Morrow had been working on the 4 year plan but this now needed to incorporate the Parish Plan Actions in more depth. Mrs Bremner asked it a meeting of the Executive Committee could be held as she felt this needed input for senior Councillors. It was agreed that this would take place, to include Mr Peters, on Tuesday 7 February at 7pm. 6. Mrs Morrow asked about the planters for Braggs Corner and whether this was to go ahead as she felt that red, white and blue flowers for the jubilee would look nice. Mr Hayter confirmed that the staff would be making a sample planter shortly. 7. The idea of a price for the best decorated house for the Jubilee was muted as this was what happened for the Coronation. 8. Mr Peters asked if the site visit regarding the volleyball court could be chased up. 9. The decision regarding the Olympic Torch would be forwarded to the press. It was proposed by Mr Prosser, seconded by Mrs Morrow and RESOLVED that the Council go “in Committee”. 6/7 1218 20/12 IN COMMITTEE
The meeting closed at 9.25pm.
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