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Council Meetings
MINUTES OF A MEETING OF CHARMOUTH PARISH COUNCILHELD AT THE ELMS ON TUESDAY 19 JANUARY 2010
PRESENT: Mrs J Bremner Mr N Berry Mrs H Cleden Mr M Hayter (Chairman) Mr K Lander Mrs J Morrow Mr D Newson Mr J Prosser Mr M Whatmore Mr R Wyatt Col Brierley, County Councillor
01/10 APOLOGIES - Apologies were received from Mr Osborne (holiday). 02/10 DECLARATION OF INTEREST The Chairman reminded the Council of the need for individuals to declare an interest on either of the two types of interest as set out below. (a) In items on the agenda – there were no declarations of interest in items on the agenda. (b) On gifts greater than £25 in value – there were no declarations of gifts of greater than £25 in value – there were no declarations of gifts of greater than £25 in value. 03/10 MINUTES OF THE MEETING HELD ON 15 DECEMBER 2009 It was proposed by Mr Whatmore, seconded by Mr Wyatt and RESOLVED that the minutes of the meeting held on 15 December 2009 be approved as a true record and signed by the Chairman. 04/10 MATTERS ARISING FROM THE MINUTES - There were no matters arising. 05/10 FORESHORE COMMITTEE (Meeting held on 5 January 2010) 1. Mr Berry reported that signage would be discussed at the February meeting. 2. Narrowing of the yard scraper is being investigated to enable it to be stored at the depot. 3. The Committee has agreed, due to shortage of space for newly sited memorial benches, to offer un-named existing benches at the Foreshore as memorial benches at half the cost of a new one plus the cost of the plaque and on-going maintenance fee. 4. Proposals to be dealt with “in Committee”. 06/10 PLAYING FIELD AND CEMETERY COMMITTEE (Meeting held on 5 January 2010) 1. Mr Lander reported that the advertisement for allotments is on-going with a decision being made after February. 2. Mr Lander reported that the trees had now been removed outside the playing field railings and Axminster Ironwork should be contacted to refurbish the railings. 3. In the Spring, the Committee are to look at the maintenance programme in conjunction with budgets and earmarked reserves together with Mrs Hulme, with a view to making a plan. 1/8 1045 4. Mr Wyatt commented that he had read in the Marshwood Vale Magazine that WDDC would lend a tractor and flail mower for clearing land if this is needed for the proposed allotment land. 07/10 PLANNING COMMITTEES (Meeting held on 5 and 12 January 2010) The minutes of the Planning Committee had been circulated to all Councillors showing the comments made on the applications received. The following had been received since the Committee Meeting: · Application No. 1/D/10/000047 Charmouth Stores, The Street Non-illuminated advertisement signs · Application No. 1/D/09/001899 5 Bridge Road Single storey front &rear extensions & two storey side extension – amended plans received · Consent to cut/fell trees in St Andrews Drive · Letter from WDDC re identification of new sites for housing – to be considered at the next Planning Committee 08/10 BALANCE OF ACCOUNTS
Balance at Bank as of 31.12.09 24975.63 Business Deposit Account 79511.87 (Represented by: Working 20321.58 Contingency 1258.70 Earmarked Reserve) 57931.59 Nat West Account Current Account 1000.00 Nat West Bonus Saver Account 10000.00
Income for December 14035.32 Expenditure for December 13049.91
09/10 ACCOUNTS FOR APPROVAL
Towergate Risk Solutions 217.86 Inland Revenue 1793.79 Travis Perkins 336.52 Nildram 31.64 EDF Energy 738.92 C B Potts 408.25 Rexel Senate 4.45 Bradfords 13.69 Eland Fixings 76.30 Wessex Water 154.68 Liftserv Ltd 849.25 Mole Avon Trading Ltd 26.74 O H E Horticultural 176.97 C W Groves and Son Ltd 31.28 Morgans 58.46 Prospect Garage 84.99 BT 76.57 Greg Tuck 775.00 5855.36
It was proposed by Mr Newson, seconded by Mr Whatmore and 2/8 1046 RESOLVED that the accounts totalling £5855.36 be approved for payment. 10/10 FINANCE COMMITTEE (Meeting held on 12 January 2010) 1. Wages expenditure for December 2009 amounting to £5465.84 was noted. 2. Following circulation of the monthly spreadsheets for December, it was proposed by Mr Prosser, seconded by Mr Wyatt and RESOLVED that the December 2009 accounts be accepted. 3. Following discussions at Finance Committee, it was proposed by Mr Prosser, seconded by Mr Berry and RESOLVED that from the 2010/11 year, the charity fund be used for donations to local youth groups only. As previously discussed, as a way of finalising the current year’s donations, a donation to Shoreline will be considered at the financial year end. 4. Mrs Morrow reported on the meeting she and Mr Hayter had with SEC regarding the possibility of upgrading the new street lighting columns/lamps in the Street to enhance the street scene. Photos were passed round of the lamps currently in Barney’s Close and Councillors were asked for their comments on whether they felt the 21 lights from Old Lyme Road to Bridge Road should be upgraded to match them. The cost which incorporated the reinforcement of 10 columns (possibly every other one) to allow for hanging baskets or Christmas decorations in the future, together with the appropriate electrics required for lighting amounts to £15400. Mr Newson reported that he had some information which he would like to report “in Committee” but in principle all Councillors except Mr Berry and Mrs Bremner were in favour. Mr Berry did not think reinforcing was necessary and Mrs Bremner was not keen on the design. Mr Hayter reported that SEC had confirmed that should one lamp be damaged they would replace it with like for like, the Parish Council would not be liable. They were also looking at trying to make the white numbers on the columns less conspicuous. The discussion was suspended to continue “in Committee”. 5. Following a request from Mr Postles of the East Beach Concession, it was proposed by Mr Berry, seconded by Mrs Morrow and RESOLVED that he be given permission to install an electric supply in the old tractor shed for storage of deliveries in freezers etc. This would involve a sub meter in the Beach Attendant’s office and would be entirely at Mr Postles own expense. 6. Council were asked to consider whether, bearing in mind the complaints received from elderly parishioners when the Christmas decorations were over the banisters, a second hand rail should be erected at the Elms on the wall side of the staircase. It was agreed that this was unnecessary expense. 7. Following investigative work and a quote from Mr Ben Potts, Electrician, it was proposed by Mr Prosser, seconded by Mrs Cleden and RESOLVED that Mr Potts quote of £494.54 plus VAT to replace the three exterior lights on the east of the factory building be accepted. This expenditure would be taken from Earmarked Reserve A currently standing at £11503.56 with the Heritage Coast Centre being asked for a contribution. 3/8 1047 Mrs Bremner asked whether other tenants would be contributing and it was explained that it was the HCC who erected two of the lights when the extensions were constructed. Only the light over the Beach Attendant’s office was erected by the Council. Therefore, it didn’t seem appropriate to ask the other tenants for a contribution. 8. Following two quotes to service the John Deer Tractor Mower, it was proposed by Mr Berry, seconded by Mr Lander and RESOLVED that the quote from Rochford Garden Machinery of £450 plus VAT be accepted. There engineer will undertake the service on site and it was not considered necessary for the blades to be sharpened on this occasion. 9. With regard to the redecoration of the Elms hall and staircase, it was proposed by Mr Hayter, seconded by Mr Whatmore and RESOLVED that a quote from Countryside Scaffolding of £800 be accepted to enable the redecoration under Health and Safety. 10. Following several quotes for a generator, it was proposed by Mrs Morrow, seconded by Mr Berry and RESOLVED that the 2.5kw Wolf generator be purchased at a cost of £199.99 plus VAT. 11. Council are reminded that Mr M Perham, Beach Attendant is on holiday from Monday 25 January for 3 weeks. Mrs Hulme will empty the bins and the car park machine and generally keep an eye on the area. 11/10 ANNUAL PARISH MEETING After a discussion about last year’s meeting and what should happen this year, it was proposed by Mr Hayter, seconded by Mr Newson and RESOLVED that the Annual Parish Meeting 2010 should be held on Thursday 25 March 2010 at 7.30pm at the Elms. The guest speakers would be the Scout Group and Charmouth Primary School. 12/10 FUTURE OF PARISH COUNCIL WEBSITE Following the presentation by Tim Heap at last month’s meeting, Councillors were asked to give thought to the future of the Parish Council website. Mrs Morrow felt that the Council needs a more comprehensive and professional website which, through interactive public participation, would be very helpful to her and Mr Lander whilst they are preparing the Parish Plan. She felt it would also be an insight and encourage people to stand for the 2011 elections. It was generally felt that the Council website should remain as stand alone but with a link to the Charmouth village site. Tim Heap had set up (fee of about £500) and manages Char Valley website (annual fee of about £650). He had sent figures of the usage of that site. Several Councillors did not think that a maintenance contract was required and Mr Lander wondered whether the existing website could be looked at by Tim and adapted, Mrs Morrow would enquire. It was decided, as no current budgets exist for have been set for this project, it would be considered at the end of the financial year if there is any spare cash in hand. 4/8 1048 13/10 CHARMOUTH HOLIDAY GUIDE – RE-DESIGN Mrs Bremner reported that the re-design of the Charmouth Guide is progressing well they have chosen a designer and they are aiming for this to be at the printers by the third week in March. She was hoping to have a proof to show at the next Council meeting. 14/10 RECYCLING CENTRE – FUTURE PROPOSALS Following a discussion last Autumn, Mr Newson confirmed that WDDC proposals for the recycling centre in St Andrews Car Park is to have the same bins as previously with a large paper bin, a bottle and can bin which is slightly smaller and combines both as well as the plastic as at present. Mr Hayter felt that these bins are not for the benefit of Charmouth householders, except the few who do not receive kerbside recycling. The bins are used by businesses to get rid of cardboard and people from outside the village. He felt that all the bins do is create a mess. Mrs Bremner felt that having the recycling brings people in from the villages who in turn use the shops and Mr Lander also felt that all the bins should remain for the benefit of holiday cottages etc. Mrs Morrow felt that the paper bin should be smaller and Mr Whatmore agreed as he had observed that people hide their household rubbish behind the big bins. It was agreed that a meeting should be requested with Ian Doyle and Leah Wistrand of WDDC to put the Council’s views. 15/10 WEST DORSET DISTRICT COUNCIL ISSUES 1. Mr Newson reported that a “Place” opinion poll survey had been undertaken and this showed that 51.85% of people in Charmouth are satisfied with WDDC services. 2. Mr Newson reported that the Shoreline Management Plan is close to concluding but due to a response from the RSPB, there appears to be scope for re-considering the proposed action as and when deadlines are reached. 3. Mr Newson had received information about a conference to be held in March in Dorchester entitled “10 steps to perfect funding”. Mr Prosser felt this may be of benefit to the Community Hall. 16/10 DORSET COUNTY COUNCIL ISSUES 1. Col Brierley reported that the end could be in sight for the finalisation of the parking restrictions in The Street. The proposals were approved by the Committee earlier this month and are due to be ratified by the cabinet on 1 February. 2. Col Brierley reported on a new road safety campaign entitled “No Excuses” which involves more police patrols instead of fixed cameras. The aim is to reduce casualties. 3. Col Brierley updated the Council on the situation with regard to the gritting of roads. Following 8 milder winters when only 6000 tonnes of salt had been used per year, double this quantity has been needed for last winter and also this winter so far. Luckily Dorset CC had bought stocks which should mean that there is enough and particularly the rural economy where farmers will be given salt to use in the lanes to enable feed/milk tanker deliveries and collections. 4. Mr Lander asked about reports he had heard regarding the removal of pole mounted speed cameras and Col Brierley confirmed that this was the case. 5. Following Mr Hayter’s query in November, Col Brierley confirmed that the Chief Constable had received a bonus but he could not say how much. 5/8 1049 17/10 CORRESPONDENCE AND COMMUNICATIONS 1. A response has been received from Oliver Letwin MP regarding the re-surfacing of the A35 Charmouth Bypass – investigations with a view to repairs being undertaken will take place in 2013 – in line with Oliver Letwin’s suggestions, an eye would be kept on the surface of the road and any defects reported. 2. An e-mail has been received from the British Legion seeking permission, once again, to collect on 5 and 6 November 2010 outside the Heritage Centre in aid of the Poppy Appeal. This was approved. 3. An e-mail has been received from Mary Godwin of the Lyme Regis Museum regarding a meeting to discuss the progression of the ‘Maritime Lyme’ idea. This is to be held tomorrow 20 January 2-3pm in the Marine Theatre Bar if anyone wishes to attend. 4. A thank you letter has been received from the Axe Valley Ring and Ride Service thanking the Council for their annual donation towards on-going running costs. 5. Various information has been received from Dorset Coast Forum which will be forwarded to the next meeting of the Foreshore Committee. 6. The update report on project road performance has been received from Connect A30/A35 Ltd and is available to read. 7. Minutes of the last DAPTC Western Area Committee have been received and are available to read. As well as the circular for 1/10 which is also available to read. 8. The CHCC Accounts and reports for the year ending 2008 have been received and are available to read. 9. Friends of the CHCC Newsletter 53 has been received and is available to read. 10. Clerks and Councils Direct magazine for January 2010 has been received and is available to read. 18/10 EXCHANGE OF INFORMATION 1. Mrs Bremner reported that she would be unable to attend the forthcoming meeting of the CHCC Trustees to be held on 25 January. Mr Whatmore confirmed that he could attend. 2. Mr Lander reported that he would be attending a de-briefing meeting about Digital TV. 3. Mr Hayter welcomed Mrs Cleden to the meeting and along with the rest of the Council was pleased to see her back. 4. Mr Wyatt asked if there was an update on the sewerage flooding scheme at Riverway/Lower Sea Lane. An update would be requested bearing in mind that the temporary measures were shelved with a view to the main scheme being done this year. 5. An e-mail and a telephone call had been received from the scouts complaining that under Health and Safety it is not safe to access the Scout Hut due to the fenced off access area. Mr Hayter reported that he had visited the playing field and personally cut off any offending branches which may have impeded the access from the small gate to the right of the main gate straight down to the Scout Hut. Photos of the access taken after the 6/8 1050 branches were cut were shown to the Council and it was felt that with the light on the end of the hut turned on prior to access and if necessary with parents using torches, the access is safet. This work is due to be completed by 31 March. On a slightly different note, Mr Lander mentioned that the contractors had made the entrance very muddy and the verge in Barrs Lane is virtually wiped out. This would be mentioned to Mr Herbert. It was proposed by Mr Whatmore, seconded by Mr Newson and RESOLVED that the Council go “in Committee”. 19/10 IN COMMITTEE
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