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Council Meetings
MINUTES OF A MEETING OF CHARMOUTH PARISH COUNCILHELD AT THE ELMS ON TUESDAY 22 JANUARY 2008
PRESENT: Mrs J Bremner Mrs H Cleden Mr M Hayter (Chairman) Mr M Hendrick Mr K Lander Mrs J Morrow Mr J Prosser Mr M Whatmore Mr R Wyatt Col Brierley, County Councillor 3 members of the press 53 members of the public
1/08 APOLOGIES Apologies were received from Mr D Newson (personal) and Mr M Osborne (holiday). 2/08 PARKING REVIEW The Chairman introduced representatives of Dorset County Council (Tony Mackle) and First Buses (Mark Williams) who put their proposals for the reintroduction of double yellow lines in the Street. Reports and maps were circulated to the table and the 53 members of the public present and after a discussion several suggestions were put to the County Council official who would “amend” the plan accordingly and resubmit to the Parish Council prior to official advertisement and consultation. Most members of the public left at this point, leaving 6 members of the public for the remainder of the meeting.
3/08 POLICE – INTRODUCTION OF PCSO Due to being called to an incident, the police were not present at this point in the meeting. They were slotted in when they arrived and this is minuted accordingly.
4/08 DECLARATION OF INTEREST The Chairman reminded the Council of the need for individuals to declare an interest on either of the two types of interest as set out below: (a) In items on the agenda. (b) Of gifts greater than £25 in value – there were no declarations of gifts greater than £25 in value.
5/08 MINUTES OF THE MEETING HELD ON 18 DECEMBER 2007 It was proposed by Mr Prosser, seconded by Mr Hendrick and RESOLVED that the minutes of the meeting held on 18 December 2007 be approved as a true record and signed by the Chairman.
6/08 MATTERS ARISING FROM THE MINUTES
1. Re: 201/07 4. – Mr Lander pointed out that the proposed location of the bus stop at the bottom of the Street had been resolved by the Parish Council at last month’s meeting. A copy of this minute would be forwarded to the County Council (Tony Mackle). 1/8 879 7/08 FORESHORE COMMITTEE (Meeting held on 8 January 2008) 1. Following a request from Dorset Wildlife Trust it was proposed by Mr Hendrick, seconded by Mrs Cleden and RESOLVED that permission be granted to Dorset Wildlife Trust to set up a display in the car park, provided that no parking spaces be used without charge and location and dates to be approved. 2. Following the offer of an anchor, it was proposed by Mr Hendrick, seconded by Mr Prosser and RESOLVED that this be accepted and that a donation of £100 be made to the Cancer Charity of the donors choice. This would be taken from Foreshore Enhancement earmarked reserve. 3. A request had been received from CHCC, seeking agreement in principle to selling other items, provided that the relevant unit holders permission had been sought. It was proposed by Mr Hendrick, seconded by Mrs Morrow and RESOLVED that agreement in principle be granted provided that the unit holder in question gives permission in writing, a copy of which is provided for the Council. 4. It was proposed by Mr Hendrick, seconded by Mrs Morrow and RESOLVED that the drain from the Café be investigated with a camera at a cost of £100-£150. 5. A letter had been received from the CHCC seeking permission for the Surveyor to take core samples from the render on the west gable end wall. This had been agreed and would be undertaken next Friday afternoon.
POLICE – INTRODUCTION OF PCSO On joining the meeting, PC Chris Forshaw introduced the new PCSO for Marshwood Vale, Mark Jones. The main issues currently are that rural thefts need to be reported and that the Council are still concerned about parking on the pavements in Charmouth as well as the zig zags by the pelican crossing. PC Forshaw undertook to take up this issue again. Mr Lander raised the issue of PACT and PC Forshaw confirmed that he would be arranging a meeting for the end of January/early February.
8/08 PLAYING FIELD AND CEMETERY COMMITTEE (Meeting held on 8 January 2008) 1. Mrs Cleden reported that she and Mr Lander had met several playground equipment firms to obtain plans and prices for the Big Lottery Bid. 2. It was reported that a quote is awaited for changing the pavilion urinal flushing to a push button system. This is to try and alleviate the water use. 3. Mr Hendrick commented that the cemetery was looking very tidy at the moment and the new path will make all the difference.
2/8 880 9/08 PLANNING COMMITTEE (Meeting held on 15 January 2008) The minutes of the Planning Committee had been circulated to all Councillors showing the comments made on the applications received. Mr Hayter highlighted the fact that South Somerset Homes hoped to be in touch by the end of the month with revised plans which may well include a different position on the site. He felt very strongly that the Parish Council should not relax their criteria that these properties should be solely for local people and the site be made an exception site. The following had been received since the Committee Meeting:
10/08 BALANCE OF ACCOUNTS Balance at Bank as of 31/12/07 21707.13 Business Deposit Account 95931.61 (Represented by: Working 37545.33 Contingency 3304.42 Earmarked Reserve) 55081.86
Income for December 1368.65 Expenditure for December 11099.64
11/08 ACCOUNTS FOR APPROVAL
Inland Revenue 1366.71 HM Customs and Excise 434.45 Towergate Risk Solutions 191.09 T M Holmes 90.00 Travis Perkins 77.25 Prospect Garage 74.49 EDF Energy 170.85 Nildram 85.41 Morgans 18.13 BT 78.79 Mole Avon 34.99 John Bright Fencing 285.84 C B Potts 346.63 Lyme Bay Auctions 276.00 3530.63 Mr Hendrick reported that the amount of £276.00 for Lyme Bay Auctions was for the purchase of 8, concrete ended, picnic tables which will be particularly good for the foreshore as they cannot be moved and consequently damaged. It was proposed by Mr Hendrick, seconded by Mr Hayter and 3/8 881 RESOLVED that this be approved and taken from the Foreshore Enhancement earmarked reserve. It was proposed by Mr Whatmore, seconded by Mr Wyatt and RESOLVED that the above accounts totalling £3530.63 be approved for payment.
12/08 FINANCE COMMITTEE (Meeting held on 15 January 2008) 1. Wages expenditure for December 2007 amounting to £3404.16 was noted. 2. Following circulation of the monthly spreadsheets for December, it was proposed by Mr Prosser, seconded by Mr Whatmore and RESOLVED that the December 2007 accounts be accepted. 3. The holiday guide for Charmouth is in need of re-printing and it was agreed that a small Committee be formulated to oversee the adverts and changes to the guide. This would consist of Mr Hendrick, Mr Whatmore and Mrs Morrow. Mrs Bremner suggested that a better photo could be used for the front cover. Printing quotes to be sought. It was proposed by Mr Lander, seconded by Mrs Cleden and RESOLVED that the advert prices remain as currently (set out in the Finance minutes). 4. Following a quote from Axminster Ironwork to refurbish 8 more sections of the playing field railings it was proposed by Mr Hendrick, seconded by Mr Wyatt and RESOLVED that the quote for £2200 excl VAT should be accepted and taken from the following budgets: £1000 current railings budget, £1000 railings e/r, £200 from e/r for Playing Field/Pavilion alterations. 5. Following investigation and advice from Mr Keeler, Internal Auditor, it was proposed by Mr Prosser, seconded by Mrs Cleden and RESOLVED that the values included in the asset register remain as insurance valuations where this is known.
13/08 ANNUAL PARISH MEETING It was reported that unless there was any objections, the Annual Parish Meeting would be held on Wednesday 2 April 2008 at St Andrews Community Hall. The invited speakers this year would be the Digital TV people, the Twinning Association and PC Forshaw/PCSO Jones. 14/08 MEETING BETWEEN FORESHORE COMMITTEE AND WDDC Mr Hendrick reported on a meeting with Steve Woollard and Eugene Barnes from WDDC about various issues. Mrs Morrow and Mr Wyatt had also attended. The following items were discussed:
4/8 882
15/08 LIBRARY REVIEW – INVITATION TO ATTEND MEETING Mr Whatmore reported that a response had been sent to the DCC Library Service regarding hours. In addition, an invitation had been received to attend a meeting on Tuesday 29 January 2008 at 2pm for the communities considering taking over the library buildings. It was felt that this meeting should be attended before a final decision is taken as to whether the Council should take on the library building. Mr Hayter to attend with Col Brierley.
16/08 WEST DORSET DISTRICT COUNCIL ISSUES There were no District Council issues.
17/08 DORSET COUNTY COUNCIL ISSUES 1. Col Brierley stated that as a member of the Police Committee, he meets with the Divisional Commander on a monthly basis and could raise any issues specific to Charmouth. 2. Col Brierley reported that Council Tax was once again being set and the County’s portion would be substantially below 5%. Dorset was still the lowest supported shire County out of 34 by the Government.
18/08 CORRESPONDENCE AND COMMUNICATIONS 1. A letter has been received from Mr Telfer regarding his concerns about the on-street parking issue in The Street. 2. A letter has been received from the Chairman of Wessex Water, Colin Skellett regarding the continued flooding of sewerage in Lower Sea Lane and assuring that his staff have works in hand to alleviate the problem. 3. A letter has been received from the Heritage Coast Centre seeking permission for the surveyor to go ahead and take samples of the render following his report. This was agreed by Mr Hendrick to allow it to proceed. 5/8 883 4. A letter has been received from SWH-BBIS confirming that the Council will need permission to erect new brown tourist signs and therefore a design needs to be formulated to be approved prior to quotes being obtained. This would be taken on by the sub-Committee set up to oversee the guide reprint. 5. A copy of a letter from Mr Colborne, Double Common to WDDC has been received expressing his concern at the lack of street sweeping/drain clearing. The Council wholeheartedly agree with this comment and a letter is to be sent reiterating the Council’s disappointment with the service received. 6. An e-mail has been received from the A35 Action Group seeking items to be raised in an update for Connect/Highways Agency. A reply has been sent mentioning the problems of cars overtaking, sometimes three abreast on the Charmouth Bypass. 7. An e-mail has been received from the Police Ringmaster regarding the procedure to be followed with regard to Avian Flu. 8. An e-mail has been received from Ian P Kelly regarding seeking support for Parish referenda regarding the European Constitution. It was agreed that central politics is something that this Parish Council has always avoided and they are very much aware that referenda cost money. 9. Information has been received from WDDC regarding the Review of Land Drainage Services – Flood Risk Manager. Given to Mike Whatmore. 10. Consultation document from Department for Communities and Local Government regarding orders and regulations relating to the conduct of LA members in England – this should be passed to the sub-committee dealing with consultation documents – Mr Whatmore to continue on this Sub-Committee with Mr Lander also. This was passed to them for a response by 15 Feb. 11. Information has been received from Dorset Coast Forum regarding the minutes of the last meeting and forthcoming dates, this will be passed to the Foreshore Committee. 12. A letter has been received from Magna Housing Association updating their contact details. 13. A letter has been received from Devon County Council regarding a consultation on new procedures for the validation of Planning applications. This is for information and is available to read. 14. A further update has been received regarding the MSC Napoli and this will be passed to the Foreshore Committee. 15. The Structural Maintenance Draft Programme for 2008/2009 has been received from DCC and is available to read. There is nothing that affects Charmouth directly. 16. The WDDC Half year report on corporate performance 2007/2008 has been received and is available to read. 17. DAPTC Chief Executive’s circular 14/07 has been received and is available to read. 18. Local Council Review magazine for January 2008 has been received and is available to read. 19. The Clerk magazine for January 2008 has been received and is available to read. 6/8 884 20. Clerks and Councils Direct magazine for January 2008 has been received and is available to read. 21. Friends of the CHCC January 2008 Newsletter has been received and is available to read.
19/08 EXCHANGE OF INFORMATION 1. Mr Hendrick reported that the coast path at Evans Cliff is now sumping. 2. Mr Whatmore reported that the Flood Seminar due to take place in December had been rearranged for Tuesday 29 January at 10.30 am at the Elms. He would organise posters. 3. Mr Lander reported that he had attended a Digital UK seminar and a community transport follow up seminar. Turn out at the latter had been disappointing. 4. Mrs Morrow stated that she had contacted EDF Energy and that the Lighting Sub-Committee (RW, KL and JM) would start discussions shortly. 5. Mrs Cleden stated that the Fayre Committee were thinking about Christmas Lights and wondered whether this is something that the Lighting Sub-Committee could also mention. 6. Mr Hayter mentioned his disappointment at the lack of Christmas lights on commercial premises this year. This would be highlighted in September to see if the Council could help in any way to encourage better take up. He reminded the Council that they actually paid for the tree brackets and lights originally. 7. Mrs Stapleton applauded the Council’s decision to remain non-political. 8. Mr Berry stated that he had discovered that some of the drain covers had been spray tarred shut and could not, therefore, be sucked out! 9. Mr Stirk wondered whether lighting could be looked into for the alleyway which joins Bridge Road to the garages. Mrs Morrow would mention this. 10. Mrs Beevor supported the comments regarding lack of street sweeping. 11. Mrs Swanston stated that a tall pole had been erected on the corner of Old Lyme Road which she had been told was for a Speed Indicator Device. It was confirmed that this is the wrong location and the Clerk would sort this out immediately. The public left and it was proposed by Mr Wyatt, seconded by Mr Prosser and RESOLVED that the Council go “in Committee”.
20/08 IN COMMITTEE
1.
The meeting closed at 9.45 pm.
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