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Council Meetings
1052 MINUTES OF A MEETING OF CHARMOUTH PARISH COUNCILHELD AT THE ELMS ON TUESDAY 16 FEBRUARY 2010
PRESENT: Mrs J Bremner Mr N Berry Mr M Hayter (Chairman) Mr K Lander Mrs J Morrow Mr D Newson Mr M Osborne Mr J Prosser Mr M Whatmore Mr R Wyatt
No members of the public were present 20/10 APOLOGIES Apologies were received from Mrs Cleden and Col Brierley (previous engagement). 21/10 DECLARATION OF INTEREST The Chairman reminded the Council of the need for individuals to declare an interest on either of the two types of interest as set out below. (a) In items on the agenda – Mrs Morrow apologised for not declaring an interest on the Foreshore Committee minutes, item 1. and wished this to be recorded. (b) On gifts greater than £25 in value – there were no declarations of gifts of greater than £25 in value. 22/10 MINUTES OF THE MEETING HELD ON 19 JANUARY 2010 It was proposed by Mr Newson, seconded by Mr Whatmore and RESOLVED that the minutes of the meeting held on 19 January 2010 be approved as a true record and signed by the Chairman. 23/10 MATTERS ARISING FROM THE MINUTES There were no matters arising from the minutes. 24/10 FORESHORE COMMITTEE (Meeting held on 2 February 2010) 1. Mr Osborne reported that following a meeting with Mr Waterson, he is to return on the same hourly basis as last year. 2. The issue of the slipway is on-going. A further quote is awaited. 3. A letter had been received informing that the design of the new footbridge had been slightly delayed but they hoped to have designs in about 6 weeks time. 4. The Dorset Section of the Vintage Motor Cycle Club had sought permission to stop at Charmouth Foreshore car park again this year on route to Sidmouth on Wed 19 May 2010. It was proposed by Mr Osborne, seconded by Mr Prosser and RESOLVED that the Club be given free parking with a donation in lieu to the HCC. Press to be informed as well as the Café.
1/7 1053 25/10 PLAYING FIELD AND CEMETERY COMMITTEE (Meeting held on 2 February 2010) 1. Mr Lander reported that a very successful meeting had been held on Sunday with the interested parties regarding the proposed allotments. Everyone was very enthusiastic and Mr Lander had explained that the Council would lease them the land and obtain permission for change of use. In addition, a gate would be erected to enable independent access rather than through the cemetery. 2. Mr Lander confirmed that the summer maintenance programme would be looked at prior to the March Committee meeting. 3. Following correspondence from St John Ambulance, Buckinghamshire, it was proposed by Mr Lander, seconded by Mr Prosser and RESOLVED that the group be given permission to hold a craft day/bbq at the Playing Field on 4 August. 26/10 PLANNING COMMITTEE (Meeting held on 9 February 2010) The minutes of the Planning Committee had been circulated to all Councillors showing the comments made on the applications received. The following had been received since the Committee Meeting: · Application No. 1/D/10/000143 9 The Lawns – install flue – comments required by 6/3/10 · Approval of Planning Permission Application No. 1/D/09/002038 1 Nutcombe Terrace, Axminster Road – side extension and loft conversion with rear dormer window · Letter confirming that Hollyhocks have complied with certain conditions of their planning permission 27/10 BALANCE OF ACCOUNTS
Balance at Bank as of 31.01.10 31967.88 Business Deposit Account 79517.62 (Represented by: Working 26430.65 Contingency 520.22 Earmarked Reserve) 52566.75 Nat West Current Account 1000.00 Nat West Savers Account 10000.00 Income for January 17896.70 Expenditure for January 12682.92
28/10 ACCOUNTS FOR APPROVAL
Inland Revenue 1202.40 Chris Putt Starters & Alternators Ltd 152.75 John Bright Fencing Ltd 46.60 Travis Perkins Trading Co Ltd 202.50 Viking Direct 161.46 Bradfords Building Supplies Ltd 53.21 Mole Avon Trading Ltd 103.45 Cowling Agriculture 147.81 2/7 1054 Morgans 26.28 Michael White 250.00 2346.46
It was proposed by Mr Prosser, seconded by Mr Newson and RESOLVED that the accounts totalling £2346.46 be approved for payment 29/10 FINANCE COMMITTEE (Meeting held on 9 February 2010) 1. Wages expenditure for January 2010 amounting to £3702.15 was noted. 2. Following circulation of the monthly spreadsheets for January, it was proposed by Mr Prosser, seconded by Mr Whatmore and RESOLVED that the January 2010 accounts be accepted. 3. Following discontinuation of the generator agreed to be purchased it was proposed by Mr Osborne, seconded by Mr Newson and RESOLVED that the next model up (3.2kw) be purchased at a cost of £270 plus VAT and £15 delivery. 4. Following consideration by both the Playing Field and Finance Committees, it was proposed by Mr Lander, seconded by Mr Prosser and RESOLVED that both the Bowls Club and Football Club Agreements be renewed for a further three years on the same terms as currently. The Football Club to be asked to remind their members of their obligations, ie, using gates rather than jumping over railings and not litter dropping. 5. The Council had been informed that the mower rented by the Bowls Club needs a new cylinder at a cost of approximately £200 plus VAT including fitting. It was proposed by Mr Wyatt, seconded by Mr Newson and RESOLVED that up to £200 plus VAT be allocated towards the repair of this mower. 6. Further to contact from Aptiva Research Ltd suggesting that re-inspection is required to update the asbestos register prepared last year, it was proposed by Mr Prosser, seconded by Mr Berry and RESOLVED that as nothing had changed with the Council owned properties except the new roof on Elms, since the original inspection, this was unnecessary, un-budgeted expense. 7. Mr Prosser and Mr Hayter reported that following the moving of the anchor, Mr Waterson had to be called in at short notice as well as Jonathan Hansford’s hiab lorry. The anchor is now stored at the depot awaiting a decision regarding fixing from the Foreshore Committee. Mr Wyatt confirmed that in his opinion the chain to the pedestrian area had been cut with a grinder, seeming to point to adults with a vehicle rather than youngsters.
3/7 1055 30/10 NOMINATION OF PREFERRED CHAIRMAN FOR FORMAL ELECTION IN MAY Mr Hayter reminded the Council that this item was set up a few years ago so that if there is to be a change of Chairman, it allows a couple of months for the new person to work alongside the existing Chairman and Clerk. This will not be an item for next February’s agenda due to the elections. Mr Hayter was nominated and following no other nominations, it was proposed by Mr Prosser, seconded by Mr Newson and RESOLVED that Mr Hayter be the preferred choice of Chairman for the year 2010/2011. This is subject to formal Election at the AGM in May. Mr Hayter thanked his fellow Councillors for their continued support and reiterated that if anyone felt he was going off track they should tell him. He stated that he won’t please everyone all the time and tried to make the best decision at the time with the information available. 31/10 WEST DORSET DISTRICT COUNCIL ISSUES 1. Mr Newson reported that the District Council part of the Council Tax would rise by 1% for the coming year. The County Council’s share would rise by 2.9% and the Police and Fire Authorities by more. No District Council fees are to rise and there will be no cut in services. Their financial position is stable thanks to the very astute financial advisors. Preparation is now being made for 2011 onwards. 2. A letter had now been received regarding the £12300 of Section 106 money available for recreation/community facilities within the Parish. Mr Newson stated that he had wrongly reported last month that some of that money comes from the Bay Trees development when it should have been Backlands Farm. Mr Newson read a draft letter to the District seeking funding towards the street lighting project as well as suggesting the Community Hall may benefit from a small amount. Mr Hayter and Mr Prosser declared an interest as members of the Community Hall Committees. It was proposed by Mrs Morrow, seconded by Mr Whatmore and RESOLVED that the letter as read by Mr Newson be sent to the District Council. Mr Newson reported that if funds are borrowed from the District Council, unlike the PWLB, there is no penalty for early repayment at any time. Mr Newson is to confirm the District Council’s borrowing rates. 3. Mr Newson reported that the clustering of the District Council with Purbeck and Weymouth and Portland over benefits and other services was very successful. However, Purbeck have decided they do not want to have a combined Management Structure. 4. Mrs Morrow asked about the letter received by the Planning Committee seeking new sites for housing and it was confirmed that this was the same issue as previously. Mrs Bremner declared an interest as she had suggested a plot for possible housing. 32/10 DORSET COUNTY COUNCIL ISSUES There were no issues as Col Brierley was not present. 4/7 1056 33/10 REPORTS FROM NOMINATED REPRESENTATIVES OF ORGANISATIONS 1. Mrs Bremner showed the Council a draft of the new Holiday Guide, hot off the press from the designer this evening. Mrs Bremner stated that it had unfortunately been impossible to keep Mr Hendrick’s original map but it was agreed that the new format was very professionally done and the Chairman thanked the whole team for all their hard work. 2. Mr Newson reported that he had attended a meeting of the HCC Trustees at which it was stated that a quote had been accepted to undertake the work on the west gable wall. 3. Mr Lander reported that the DAPTC Western Area AGM is to be held on 25 February and if anyone had any items, please let him know. 4. Mr Lander reported that, although a little while off, there is a PACT meeting planned for 1 April and again any items to be raised should be given to him. Mrs Bremner mentioned the bad state of the pavements and the Clerk reminded the Council that a letter had been sent and the response had stated that it is very unlikely that these will be resurfaced. 5. Mr Prosser mentioned that decorating was continuing in the Community Hall and a dance is to be held on 13 March to raise more funds. 6. Mr Hayter raised the issue of affordable housing and his concerns following a report from a local girl that she had been advised that unless she was in a high need group, her chances of obtaining one of the new dwellings was virtually nil. Mr Newson confirmed that for this site, this was not the case but obviously the staff were not well enough informed of individual cases/sites. Mr Newson undertook, after his holiday, to speak to the girl concerned and take up the case with Mr Geoff Joy, the District Council’s Housing Officer. Ultimately, a meeting would try and be arranged with Mr Joy to discuss the Council’s concerns about what defines a local connection etc. 34/10 CORRESPONDENCE AND COMMUNICATIONS 1. A letter has been received from Mr Fletcher, owner of the Coach House, St Andrews Drive following consultation letters regarding the proposed new bus shelters. This was read to Council. It was reported that the seat had been moved and a meeting is to be held with the County Council next week to discuss alternative positions for the bus shelter. 2. A letter has been received from Tim Heap of Stonebarrow Lane complaining about the new light on the factory building. This was read to Council and several people concurred that the light is very bright. Mr Potts to be contacted to see what can be done to alleviate the problem. 3. A letter has been received from Dorset AONB regarding undergrounding of cables across Dorset. 4. A letter has been received from DCA regarding the best kept village competition for 2010 – this will be passed to Mrs Morrow. 5. A letter has been received from Mr P Crowter of 2 Portland House against the turning off of the street lights from midnight to 5am due to potential damage to parked cars. 5/7 1057 6. Two letters have been received from DCC in response to the Council’s letter about street lighting. These were read to Council. One confirms that there is very little chance of obtaining a further street light in Barrs Lane. The other asks if the Parish Council would like to take part in a trial to take place across Dorset for street lights to be turned off between midnight and 5am. After a discussion and vote, it was RESOLVED (6:4) that if part lighting could be available from midnight to 5am, ie, every other light out, this would be acceptable. 7. A copy of the DCC Leader’s budget speech has been received via DAPTC. This is available to read. 8. An e-mail message has been received from Dorset Police thanking the community of Charmouth for their vigilance when an elderly gentleman was taken advantage of by people undertaking gardening work and subsequently the people were charged and sentenced to custodial sentences. This was posted on the main notice board. 9. Information has been received regarding a Parish Litter Warden Scheme – a form is available if anyone is interested in taking this on – there is a £100 a year honorarium payable. This was taken by Mrs Morrow. 10. Information has been received regarding the new road safety scheme “no excuse” and this is available to read. 11. Minutes of the last CTA meeting have been received and are available to read. 12. Minutes of the last PACT meeting have been received and are available to read. 13. DCF update has been received and will be passed to the next meeting of the Foreshore Committee. 14. Inspection report for the playground has been received from Zurich and will be passed to the next meeting of the Playing Field Committee. 15. The DAPTC Newsletter for Autumn/Winter has been received and is available for each Councillor. 16. A letter has been received from West Dorset Partnership regarding the draft community Plan 2010-2026 – A vision for West Dorset in 2026. Comments are requested – passed to Mr Lander and Mrs Morrow as part of the Parish Plan discussions. 17. Your Dorset magazine for Winter 2010 has been received and is available to read. 35/10 EXCHANGE OF INFORMATION 1. Mrs Morrow raised an idea which she indicated had originally come from Mr Berry to invite the designers of the new footbridge to come to the Annual Parish Meeting. Mr Prosser did not think that this was the right forum and Mr Hayter confirmed that the County Council had been offered the use of the conference room for their public consultation exercise. It was generally felt that this would be better presented properly rather than being rushed through at another meeting. Mr Lander raised his concerns that the comments of the Foreshore Committee had been put as the Council’s view without consulting the rest of the Council. Mr Newson stated that everyone had the opportunity to attend the consultation. 6/7 1058 2. Assuming that the parking restrictions were ratified by the cabinet on 2 February, concerns had been expressed by the Traders Association that these should not be implemented until after the car park in Lower Sea Lane is re-opened, hopefully by 1 April 2010. It was agreed to write to WDDC and seek confirmation that the car park will be open in time for Easter, ie, 1 April and also to DCC regarding the implementation of the parking restrictions after this date. 3. Dorset County Council is to be contacted regarding the vandalism to the new parking/toilet signs. 4. Mr Wyatt raised the issue of the sewerage flooding at Riverway and following the response from Wessex Water that this is not now due to take place until March 2011, a meeting is to be requested again, but this time WDDC Environmental Health Division and Oliver Letwin MP are to be invited. 5. Mr Berry mentioned that the sweeper did not appear to have been coming through Charmouth over the past couple of months. Mr Hayter stated that this could well be to do with the cabling works but it would be looked into.
The meeting closed at 9.30pm.
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