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Council Meetings
1038 MINUTES OF A MEETING OF CHARMOUTH PARISH COUNCILHELD AT THE ELMS ON TUESDAY 15 DECEMBER 2009
PRESENT: Mrs J Bremner Mr N Berry Mr M Hayter (Chairman) Mr K Lander Mrs J Morrow Mr J Prosser Mr M Whatmore Mr R Wyatt
No members of the public 188/09 APOLOGIES Apologies were received from Mrs Cleden (hospital); Mr Newson (previous engagement); Mr Osborne (previous engagement); Col Brierley, County Councillor (another meeting). 189/09 DECLARATION OF INTEREST The Chairman reminded the Council of the need for individuals to declare an interest on either of the two types of interest as set out below. (a) In items on the agenda – there were no declarations of interest in items on the agenda. (b) On gifts greater than £25 in value – there were no declarations of gifts of greater than £25 in value – there were no declarations of gifts of greater than £25 in value. 190/09 PRESENTATION BY MR TIM HEAP REGARDING CHARMOUTH VILLAGE WEBSITE Mr Tim Heap showed the Council the new joint website portal for the Traders and CHCC as well as the site he has established for Char Valley PC which he updates regularly. The Council took on board Tim’s comments and were impressed with the quality of the sites. The whole issue of updating the Council website and the way forward would be discussed in January. 191/09 MINUTES OF THE MEETING HELD ON 17 NOVEMBER 2009 It was proposed by Mr Whatmore, seconded by Mr Prosser and RESOLVED that the minutes of the meeting held on 17 November 2009 be approved as a true record and signed by the Chairman. 192/09 MATTERS ARISING FROM THE MINUTES 1. Re: 186/09 2. – Mr Lander stated that had he been at the meeting, he would have said that the recycling bins should definitely return to St Andrews Car Park following the building work. 193/09 FORESHORE COMMITTEE (Meeting held on 1 December 2009) 1. Mrs Bremner reported that the slipway is very much an on-going issue with a meeting having been held with Brodie Forbes to establish the procedures required to be gone through to bring the project to fruition. In addition, more quotes were being sought. 2. Following the pedestrian survey with regard to the provision of a footway between the Beach Road car park and the old toilets, DCC had confirmed that this is feasible and is moving up the list of priorities. 1/6 1039 194/09 PLAYING FIELD AND CEMETERY COMMITTEE (Meeting held on 1 December 2009) 1. Mr Hayter reported that the replacement of the finger post knocked down on the corner of Barrs Lane would be looked again once all the works in the Street are complete. 2. Mr Berry confirmed that he had found another quote to service the John Deer mower at a cost of £450 including parts and this would be done on site by the John Deer dealers near Yeovil. A written quote is awaited. 3. It was confirmed that all undertakers are to be reminded about the need for all new graves to be double depth. 195/09 PLANNING COMMITTEE (Meeting held on 8 December 2009) The minutes of the Planning Committee had been circulated to all Councillors showing the comments made on the applications received. The following had been received since the Committee Meeting: · Application No. 1/D/09/001917 Smallhythe, Westcliff Road – replacement dwelling · Application No. 1/D/09/001899 5 Bridge Road – single storey front & rear extensions & two storey side extension – after consultation with the Planners these can be held until the New Year, therefore there will be a special Planning Committee to be held at 7.45pm on Tuesday 5 January 2010 between Playing Field and Foreshore Committees – the chairman asked all members of the Planning Committee to make a note of this date and time. · Approval of Planning Permission – Application No. 1/D/09/001698 Hollyhocks, The Street – demolish bungalow and erect dwelling · Approval of Planning Permission – Application No. 1/D/09/001651 Newlands Holiday Park – Re-clad vertical panels & over clad existing roof. Revised window detail. Outside Parish boundary, didn’t receive original notice. · A letter has been received from WDDC to the agent regarding conditions to be complied with regarding land at Greengates. 196/09 BALANCE OF ACCOUNTS Balance at Bank as of 30.11.09 16010.69 Business Deposit Account 99505.68 (Represented by: Working 40315.39 Contingency 1258.70 Earmarked Reserve) 57931.59 Nat West Account 1000.00 Income for November 3300.30 Expenditure for November 37894.35 197/09 ACCOUNTS FOR APPROVAL H M Revenue and Customs 1503.55 Society of Local Council Clerks 151.00 O’Brien Roofing and Leadwork Ltd 1092.50 A J Supplies (Dorset) Ltd 76.97 Travis Perkins Trading Co Ltd 173.85 Rexel Senate 101.28 Viking Direct 176.49 2/6 1040 The Pine Clinic 490.00 Francis Bugler Ltd 78.92 Liftserv Ltd 214.66 OHE Horticultural Ltd 124.53 Mole Avon Trading Ltd 2.95 Wessex Water 239.17 Prospect Garage 209.80 Fowler Hire and Sales Ltd 86.24 Mark Wickenden 108.55 Toby Newson 1375.00 Alan R Bennett 19.95 Richard Wyatt Roofing) 166.00 Aaron Ray ) 100.00 EDF Energy 231.15 Morgans of Charmouth Ltd 40.92 6763.48
It was proposed by Mrs Morrow, seconded by Mr Whatmore and RESOLVED that the accounts totalling £6763.48 be approved for payment. 198/09 FINANCE COMMITTEE (Meeting held on 8 December 2009) 1. Wages expenditure for November amounting to £3597.32 was noted. 2. Following circulation of the monthly spreadsheets for, it was proposed by Mr Prosser, seconded by Mrs Bremner and RESOLVED that the November 2009 accounts be accepted. 3. Mr Prosser highlighted that a cheque had been received from Edna Smith’s daughter for £2000 towards bus shelters outside the Elms in Edna’s memory. A thank you letter had been sent and Perry Smith thinks the idea of a plaque is a lovely one but will leave the wording up to the Council. 4. Mr Prosser reported that a letter had been received pledging £10000 towards the slipway and Mrs Morrow was thanked for her efforts in achieving this very generous donation. 5. Following a long discussion at the Finance Committee regarding the possibility of setting up a separate charity fund for local non-youth organisations, Mr Prosser asked all Councillors to give this some thought and if there are any strong feelings, please write to the Clerk for these to be considered at the January finance committee. 6. Mr Prosser confirmed that the planning consent for Hollyhocks had now been granted and Mr Herbert had signed the agreement with the Council for access across the playing field. He had deposited his cheque for £10,000 as a deposit against damage and this would be held in the Nat West savings account until the works are complete. 7. Following quotes received, it was proposed by Mr Prosser, seconded by Mr Wyatt and RESOLVED that the quote from Michael White of £250 be accepted to remove the trees impeding the refurbishment of the playing field railings. 3/6 1041 8. Following advice from the RSPB who cut the reed beds in Weymouth, the reed bed will be cut using the repaired strimmer with the new (correct) brushcutter blade. At the moment it is too wet but early in the New Year this will be looked at again. Mr Hayter went on to state that staff had once again been asked to report breakages/damage to machinery etc as soon as this occurs and from January log books would be used for all vehicles/machinery. The Landlegend tractor is back from Cowlings following repair for clutch problems. This appears to be due to the conditions that it is used in and new greasing points have been added to try and resolve this issue. 199/09 CHARMOUTH HOLIDAY GUIDE – PROGRESS UPDATE Mrs Bremner reported that she and Mr Whatmore had met with reprensentatives of the Traders on a couple of occasions to discuss the redesign/reprint of the holiday guide. Several quotes have been received from designers and it is hoped to use a map with a layering system so that changes in the future can be relatively easy. The budget available is £4000 and the Traders envisage about £1900 coming from increased advertising. It is hoped to have a draft for the Council to view at the January meeting. 200/09 WEST DORSET DISTRICT COUNCIL ISSUES Mr Newson was not present. 201/09 DORSET COUNTY COUNCIL ISSUES Col Brierley was not present. 202/09 REPORTS FROM NOMINATED REPRESENTATIVES OF ORGANISATIONS There were no reports from representatives of organisations. 203/09 CORRESPONDENCE AND COMMUNICATIONS 1. Following a request from West Dorset Breast Cancer Support Group, a letter of support was sent to the NHS for keeping breast care services at Dorset County Hospital in Dorchester rather than moving them to Poole. The two responses which appear to conflict, were read to Council. 2. A reply has been received from DCC regarding the request to resurface the roads and pavements following the electrical work. This was read to Council but does not appear too hopeful. 3. An e-mail has been received from WDDC regarding the proposed location of the landslip sign. The plan was considered and it was felt that one notice on each bridge would be better than a post in the middle of the car park. 4. A letter has been received from Mrs Beevor who is unable to attend this evening but agrees with the proposal to turn off street lights between midnight and 5am. 5. Following last month’s meeting a letter was sent to Oliver Letwin MP asking for his support regarding the resurfacing of the A35 Charmouth Bypass as quickly as possible. He has written to the Highways Agency and a response is awaited. 4/6 1042 6. A press release has been received via the Bridport and Lyme Regis News regarding the Funding to help Dorset and Devon face coastal change. Charmouth is mentioned as one of the communities affected. Since then similar information has been received from the DCF. 7. A further letter has been received regarding the lengthsman scheme and frequently asked questions. 8. A letter of complaint has been received from Miss Lane of St Andrews House regarding the state of the Elms car park following the roofing works. 9. A copy of the draft Bridport Town Council Climate Change Strategy has been received and comments are requested before the end of December if anyone is interested in commenting. 10. The Dorset Road and Transport Survey has been received from DCC and has been completed by the Chairman and returned. 11. Refuse collection arrangements for Christmas and the New Year 2009/2010 have been received and advertised. 12. Posters have been received regarding the Bridport Area Community Projects Fund 2010 – these have been displayed. 13. Information about the recent Lyme Regis Forward Meeting was received and passed to JM and KL. 14. Traders Association minutes have been received and are available to read. 15. Various Dorset Coast Forum information has been received and will be passed to the next Foreshore Committee. 16. DAPTC Western Area Committee Agenda was received and apologies sent from KL and JM. 17. DAPTC circular 17/09 has been received and is available to read. 18. The Flood Warden Newsletter has been received from the Environment Agency and this has been passed to Mr Whatmore. 19. The Full Register of Electors from 1 December 2009 has been received. 20. The Community Transport Directory has been received and is available to read. 21. WDDC Community Link paper has been received and is available to read. 22. DCA Community News for Winter 2009 has been received and is available to read. 23. CPRE Fieldwork Magazine has been received and is available to read. 24. Local Council Review Magazine for Winter 2009 has been received and is available to read.
5/6 1043 204/09 EXCHANGE OF INFORMATION 1. An e-mail had just been received from Yarlington Homes regarding the naming of the new development in Lower Sea Lane. Following a competition by the school children 4 names had been suggested. The Council felt that two could be suitable together with the suggestion of Elms Gardens. Yarlington to be informed of the Council’s feelings. 2. Mr Whatmore mentioned that he had reason to speak to the site office for the new houses after staff were parking on St Andrews Drive. Mr Hayter confirmed that all complaints should be directed through the site office. 3. Mr Whatmore mentioned that 4 plays and a supper are being held at the end of January to raise money for the Community Hall. 4. Mr Berry asked if any response had been received to the idea of turning of the street lights between midnight and 5am. Apart from the letter from Mrs Beevor mentioned in this month’s correspondence, no other views have been received. Mr Wyatt suggested turning every other light off during that time. 5. Mrs Morrow stated that she had attended the Lyme Forward meeting and was made very welcome. She had found out that there is a chance that the Youth Club can rent a skate board facility on a long lease instead of having to purchase one. 6. Mr Wyatt asked what was happening about the coast path either side of Charmouth and Mr Hayter confirmed that negotiations between the County Council and the landowners continue. 7. Mrs Bremner mentioned that she was aware that Dorset Police are going to be trialling small speed cameras on traffic lights. The Chairman thanked all Councillors for their contributions this year and wished everyone a very Happy Christmas. The meeting closed at 8.45pm.
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